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2008 Zoning Minutes

NOTICE OF DISCLAIMER: These document are not guaranteed accurate or intended to be the official meeting minutes.  They are intended to provide a general overview about meeting activity. To obtain official meeting minutes, please contact the Pooler City Clerk's office.

January 14, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
JANUARY 14, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, January 14, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Robert Byard, Nannette Ringham, Charles Archer, Mary Louise Lanier and James Reardon. Councilwoman Rebecca Benton, Councilman Bruce Allen, City Manager Robbie Byrd, Planning & Zoning Assistant Kimberly Classen, and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.


Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.


The minutes of the previous meeting were approved as printed upon a motion made by Larry Olliff. Motion was seconded by Charles Archer and passed without opposition.




PUBLIC HEARING:


1. Dorsey Property Development, LLC petition to rezone approximately 20.74 acres comprised of Lot 18 & 19 and portion of Lot 17 of the D.R. Thomas Tract (also known as 1465 East Highway 80) from C-2 to I-1. A motion was made by Commissioner Archer to move this item to the end of the agenda due to the number of adjacent property owners present to voice their concerns and issues. Motion was seconded by Commissioner Olliff and passed without opposition. Attorney John Hart, representing the petitioner, Mr. Billy Dorsey, presented the zoning request to the board for their review and recommendation. Mr. Hart stated that the petitioner has been utilizing this particular site for over 30 years for automobile repairs, trailer repairs, tire sales, and trailer storage areas since the time it was unincorporated Chatham County. He further stated that the City of Pooler annexed this property in the late 90’s with the front of the property being zoned I-1 (Light Industrial) and the rear of the property being zoned C-2 (Heavy Commercial). The petitioner is requesting that all of his property be zoned I-1 (Light Industrial) to be consistent with its use. Attorney Hart stated that the use of the property will not be changed in the future if the re-zoning request is approved. Mr. Dorsey stated that a meeting was held last week with the adjacent property owners concerning the re-zoning request. Mr. Hart stated that the only concern that was mentioned by the adjacent property owners during the meeting was the dust coming from the site. Mr. Hart further stated that three (3) speed bumps have been installed at the front of the development to reduce the speed of the trucks which would reduce the amount of dust being generated. After further discussion with the adjacent property owners, Mr. Dorsey agreed to install six (6) additional speed bumps. Chairman Roberts stated that he has been aware of the ongoing complaints regarding the dust, lighting, and the amount of noise being generated after hours. In response, Attorney Hart stated that the tire re-capping business is responsible for producing much of the loud noise and Mr. Dorsey has installed truck mufflers on the vents coming out of the buildings to reduce the noise coming from the machines. Commissioner Archer questioned the previous allowed use of the property prior to annexation by the City of Pooler. Commissioner Ringham questioned the petitioner concerning other solutions to the adjacent property owners’ concerns. In response, Mr. Dorsey stated that as a result of the meeting held with the adjacent property owners last week, he has decided to install truck mufflers to reduce tire re-capping machine noise, install speed breakers, and re-route trucks in a different direction entering the yard. He further stated that, years ago a wooden privacy fence was installed for the adjacent church. Public Comments: Betty Rahn, resident of 5132 Old Louisville Road since 1959, stated that the dust has been and continues to be a health hazard. She further requested that the board require the entire area to be paved with asphalt or concrete. Kathy Mathis, adjacent property owner, appeared before the board to reiterate the message conveyed in the letter presented to the board regarding her concerns. Ms. Mathis is the wife of the Pastor of Faith Bible Baptist Church located at 5137 Old Louisville Road. Some of her concerns include the amount of dust being generated from the site, the loud noise due to trucks hooking up to trailers, and noise generated from the tire re-capping machines. (See attached letter). Randy Sowell, resident of 5126 Old Louisville Road, appeared before the board to state that he contacted the Environmental Protection Agency in February of 2006 and an agent was assigned to investigate the complaint. He further stated that he was informed by the agent that the property was in violation of the Georgia Clean Air Act under the Fugitive Dust Clause. Written documentation from this investigation was requested by Chairman Roberts. Katherine Harvey, adjacent property owner, of 5066 Old Louisville Road, appeared before the board and presented photographs that demonstrated insufficient buffering from Old Louisville Road. There were several others that appeared before the board to express their concerns regarding the ongoing problems with dust and noise. Petitioner’s Comments: Attorney Hart, representing the property owner Mr. Dorsey, stated that the information concerning the fugitive clean air act is inconsistent, due to the fact that he was the attorney who handled the case for Mr. Dorsey. He further stated that there was no violation of the clean air act, and they had no jurisdiction over the property, although the agent did meet with Mr. Dorsey and himself to express the concerns of Mr. Sowell. Chairman Roberts asked Mr. Dorsey if there is any way he and the adjacent property owners can come to an agreement to resolve these concerns. Mr. Dorsey further stated that he has complied with the request of the adjacent property owners. Board Comments: Chairman Roberts asked the attorney to produce copies of the old county maps to illustrate the original zoning of the property before annexation. With no further public comments, a motion was made by Commissioner Archer to table the rezoning of the Dorsey Property consisting of approximately 20.74 acres comprised of Lot 18 & 19 and portion of Lot 17 of the D.R. Thomas Tract (also known as 1465 East Highway 80) from C-2 to I-1, until documentation can be presented to illustrate the previous zoning classification prior to annexation. Motion was seconded by Commissioner Larry Olliff and passed without opposition.




OLD BUSINESS:

2. Landscape Plan Review for Denny’s Restaurant located at the corner of Governor Treutlen Drive and San Drive. Jared Mock with Maxwell-Reddick and Associates presented the landscape plan to the board for their review and recommendation. The landscape plan was tabled at the December 10, 2007 Planning & Zoning Meeting because of the tree ordinance not being met. Mr. Mock stated that the number of trees on the plan has been increased to a total of 24 to meet the requirements of the tree ordinance. Commissioner Archer questioned the number of trees being planted so close together and if this would affect the growth of the trees in the future. In response, Mr. Mock stated that a licensed landscape architect had not reviewed the plan, but he feels comfortable with the type of trees, the number of trees, and the placement of trees on the site. With no other comments, a motion was made by Commissioner Olliff to recommend approval of the landscape plan for Denny’s Restaurant located at the corner of Governor Treutlen Drive and San Drive. Motion was seconded by Commissioner Reardon and passed without opposition.




3. Landscape Plan Review for Spring Lakes Plaza located on the north side of Jimmy DeLoach Parkway. Commissioner Reardon stepped down to excuse himself from any discussion of this item. Chip Butts with Kern-Coleman and Company presented the landscape plan to the board for their review and recommendation. The landscape plan was tabled at the December 10, 2007 Planning & Zoning Meeting because of the required buffer not being shown on the plan. Mr. Butts stated that the landscape plan has been modified to show the required 20’ undisturbed buffer along the northern and western property lines. With no other comments, a motion was made by Commissioner Archer to recommend approval of the landscape plan for Spring Lakes Plaza located on the north side of Jimmy DeLoach Parkway. Motion was seconded by Commissioner Lanier and passed without opposition. Commissioner Reardon returned to his seat on the board.

4. Landscape Plan Review for Sandcastle Learning Center located behind the Post Office on Highway 80. Downer Davis with Davis Engineering presented the landscape plan to the board for their review and recommendation. On December 10, 2007, this item was tabled by the Planning & Zoning Board, because the landscape plan was not included in the site plan. The landscape plan has been added to the original site plan and includes Live Oak and Maple trees within the parking area along with Cypress trees in the detention area. With no other comments, a motion was made by Commissioner Reardon to recommend approval of the landscape plan for Sandcastle Learning Center located behind the Post Office on Highway 80. Motion was seconded by Commissioner Ringham and passed without opposition.

5. Final PUD / Preliminary Construction / Landscape Plan Review for Somersby Subdivision, Phase 2 located off Pine Barren Road. Commissioner Reardon stepped down to excuse himself from any discussion of this item. Travis Burke with Kern-Coleman & Company presented the preliminary construction plan to the board for their review and stated that the PUD Review Board recommended approval of this development prior to this meeting, contingent upon a second point of access for emergency vehicles being constructed at the cul-de-sac adjacent to Pine Barren Road. This item was tabled during the November 26, 2007 Planning & Zoning Meeting, contingent upon the traffic study results being reviewed. Based on the results of the traffic study, a second access point for this site would not be needed from a capacity standpoint, but it would be prudent to provide an emergency access point that could be managed and only used for emergencies. Mr. Burke stated that Phase 2 contains approximately eight (8) acres of preserved upland buffers and approximately 24 acres of wetland area. He also stated that trees will be planted on each individual lot and the trees directly behind lots 140 thru 150 will be a part of the tree save plan. Mr. Burke also stated that once the clearing begins, the trees to be saved will be identified as well as meeting the minimum requirement of three (3) trees per lot. With no other comments, a motion was made by Commissioner Ringham to recommend approval of the Final PUD/Preliminary Construction plan for Somersby Subdivision, Phase 2 located off Pine Barren Road, subject to a second point of access for emergency vehicles being constructed. Motion was seconded by Commissioner Olliff and passed without opposition. With no other comments, a motion was made by Commissioner Olliff to approve the landscape plan for Somersby Subdivision, Phase 2. Motion was seconded by Commissioner Byard and passed without opposition. Commissioner Reardon returned to his seat on the board.

NEW BUSINESS

6. Site Plan / Landscape Plan Review for Atlantic Southern Bank located on Lot K in the Village Quarter off of Blue Moon Crossing. The petitioner was not present at the time this item was to be heard. A motion was made by Commissioner Lanier to move this item to the end of the agenda. Motion was seconded by Commissioner Archer and passed without opposition. For lack of representation at the end of the agenda, a motion was made by Commissioner Reardon to table the item. Motion was seconded by Commissioner Ringham and passed without opposition.

There being no further business to discuss, Commissioner Reardon made a motion to adjourn at approximately 7:25 p.m. Motion was seconded by Commissioner Ringham and passed without opposition.

January 28, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
JANUARY 28, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, January 28, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Robert Byard, Charles Archer, Scotty Fletcher, Mary Louise Lanier and James Reardon. Planning & Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by Larry Olliff. Motion was seconded by Scotty Fletcher and passed without opposition.

OLD BUSINESS:

1. Dorsey Property Development, LLC petition to rezone approximately 20.74 acres comprised of Lot 18 & 19 and portion of Lot 17 of the D.R. Thomas Tract (also known as 1465 East Highway 80) from C-2 to I-1. Attorney John Hart, representing the petitioner, Mr. Billy Dorsey, presented the zoning request to the board for their review and recommendation. Mr. Hart stated that Mr. Dorsey has an opportunity to sell the underlying property, lease it back from the purchaser and continue operations of his current business, which include, automobile repairs, trailer service/repairs, tire sales/re-capping, and trailer storage. Mr. Hart stated that this item was tabled from the last meeting, subject to documentation being presented to illustrate the previous zoning classification prior to annexation by the City of Pooler. Mr. Hart presented a letter to include his findings, which was distributed to the Planning & Zoning members for review. Mrs. Carver had also presented the board with information on the past zoning of Mr. Dorsey’s property before and after annexation (see attached letter). She stated that after meeting with Mr. Hart and comparing their findings, they both were in agreement that the front portion of the Dorsey property was zoned I-L (Light Industrial) and the rear portion of the property was zoned P-B (Planned Business) prior to annexation by the City of Pooler. Commissioner Roberts questioned Mrs. Carver concerning a question regarding the status of the Notice of Violation letter dated August 28, 2005. Mr. Carver stated that in her research she came upon this letter and wanted to know the outcome. In response, Mr. Dorsey stated that the non-developed two (2) acre tract located in the rear is inaccessible with the exception of Old Louisville Road and he has no desire to develop the area. Mr. Hart stated that Mr. Dorsey received a notice from the DNR to apply for a land disturbance permit, but it was resolved in 2005, by having a permit put together. Public Comments: Randy Sowell, resident of 5126 Old Louisville Road, appeared before the board to present the documentation from EPA (Environmental Protection Agency), as requested at the previous Planning & Zoning meeting. Mr. Sowell stated that his only concern is “Quality of Life”. Betty Rahn, Kathy Mathis and Rhonda Pitman, adjacent property owners that spoke at the last meeting on this issue, appeared before the board again to reiterate their concerns regarding the buffer and the amount of dust still being generated from the site. Petitioner’s Comments: Attorney Hart stated that the information provided to the board by Mr. Sowell is based on a complaint driven ordinance. He further stated that he met with Jennifer Ewert, with EPA on two (2) different occasions, April 2, 2007 and April 27, 2007, in response to a complaint. He further stated that Ms. Ewert re-visited the site on October 17, 2007 and her response concluded that all speed breakers were installed and she noted little dust; therefore the complaint was closed. Mr. Hart stated that if this zoning petition is approved, Mr. Dorsey agrees to install crushed asphalt on the in & out roadways. He further stated that a large portion of the rear yard contains some granite, but the majority is limestone. Mr. Hart also stated that Mr. Dorsey has agreed not to use anymore limestone from this point forward. Board Comments: Chairman Roberts reminded the adjacent property owners that the board cannot abolish the current use, but hopefully conditions can be placed on the rezoning to help reduce the dust problems. Chairman Roberts asked Commissioner Olliff to read aloud the purpose of the I-l (Light Industrial) district. With no further public comments, a motion was made by Commissioner Archer to recommend approval of the rezoning of the Dorsey property consisting of approximately 20.74 acres comprised of Lot 18 & 19 and portion of Lot 17 of the D.R. Thomas Tract (also known as 1465 East Highway 80) from C-2 to I-1, contingent upon an 8’ wooden privacy fence topped with 2’ of lattice being placed along Old Louisville Road, crushed asphalt being overlaid on the main drive leading back to the re-cap building immediately, two (2) speed breakers being installed for every three (3) lanes, minimum grade material of granite would be used to repair all future potholes, and items #1 and #8 would be considered a conditional use for this property and not a permitted use within the I-1 (Light-Industrial) Zoning District. Motion was seconded by Commissioner Larry Olliff and passed without opposition.

2. Site Plan/Landscape Plan Review for Atlantic Southern Bank located on Lot “K” in the Village Quarter off of Blue Moon Crossing: Travis Bazemore and Mark Mobley of EMC Engineering Services presented the site plan to the board for their review and recommendation. At the request of the owner, the dumpster location was deleted from the site plan. Mr. Mobley stated that the bank will handle all trash internally. In response, Chairman Roberts stated that there needs to be an area designated for trash collection. With no other comments, a motion was made by Commissioner Lanier to approve the site plan for Atlantic Southern Bank, subject to an area being designated for an enclosure to accommodate trash cans and the enclosure being constructed of the same material as the building. Motion was seconded by Commissioner Fletcher and passed without opposition. With no comments, a motion was made by Commissioner Archer to recommend approval of the landscape plan for Atlantic Southern Bank located on Lot “K” in the Village Quarter off of Blue Moon Crossing. Motion was seconded by Commissioner Fletcher and passed without opposition.

NEW BUSINESS:

3. Westbrook, Phase 8, Recombination Plat of portions of Tract 2 and Tract 9: Hal Kraft of HGB&D presented the recombination plat to the board for their review and recommendation. This recombination will correct the golf boundary lines and reflect correct boundaries for Phase 8. A motion was made by Commissioner Reardon to approve the recombination plat of portions of Tract 2 and Tract 9 for Phase 8 of Westbrook Subdivision. Motion was seconded by Commissioner Fletcher and passed without opposition.

Hal Kraft of HGB&D asked the board if they would consider adding a revised subdivision plat for Westbrook, Phase 7A to the agenda. A motion was then made by Commissioner Fletcher to add this item to the agenda. Motion was seconded by Commissioner Olliff and passed without opposition.

4. Revised Subdivision Plat for Westbrook, Phase 7A : Hal Kraft of HGB&D presented the revised plat to the board for their review and recommendation. The revisions to the plat include the addition of a flood zone line, a correction to note # 5 and a revised drainage easement on lot 413. With no comments, a motion was made by Commissioner Reardon to approve the revised plat for Westbrook, Phase 7A. Motion was seconded by Commissioner Olliff and passed without opposition.

There being no further business to discuss, Commissioner Lanier made a motion to adjourn at approximately 7:58 p.m. Motion was seconded by Commissioner Archer and passed without opposition

February 11, 2008


CITY OF POOLER
PLANNING AND ZONING MINUTES
FEBRUAURY 11, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, February 11, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Robert Byard, Charles Archer, Mary Louise Lanier, Nannette Ringham and James Reardon. Councilwoman Rebecca Benton, Councilman Bruce Allen, Councilman Mike Royal, Planning & Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.

PUBLIC HEARING:

1. Conditional use request for a mini-storage proposed on Lot 1B, of the R-8 Tract within the Godley Station PUD : Commissioner Reardon stepped down to excuse himself from any discussion of this item and the next two items. Terry Coleman with Kern-Coleman & Company presented the conditional use request to the board for their review and recommendation. Mr. Coleman stated that this parcel of land was rezoned approximately two (2) years ago and tracts 1 thru 5 could not be developed for a period of two (2) years. He further stated that this period had expired and the developer is requesting for approval to move forward with the mini-storage project. Mr. Coleman stated that the interior buildings will be climate controlled and on-site living quarters will be provided along with an office. He further stated that a wrought iron fence with brick columns will be used as an enclosure around the facility and the site will include a fountain inside the lagoon, which will serve as the detention pond facing the Pooler Parkway. Mr. Coleman stated that there will be enhanced landscaping with sod in the area facing the Pooler Parkway and there will also be adequate landscaping surrounding the premises. There was some discussion concerning the following issues: only one entrance to the facility, the distance between the entrance gate key pad and Durham Park Drive, the dumpster pad location, the exterior material of the buildings, and the width of the aisles leading back to the rear parking stalls. In response to only one entrance being proposed for the development, Mr. Coleman stated that the majority of mini-storage facilities are primarily for residential use. He also stated that the distance between Durham Park Drive and the entrance gate area will be increased if needed, a dumpster pad location will be on-site, the exterior material of the buildings will be of split face block or stucco, and he will look at all possibilities in determining an adequate aisle width leading back to the rear parking stalls before the final site plan is presented. Public Comments: J.E. Wallace, III, VP for Operations for Monster Self Storage Center, appeared before the board to express his concerns. Mr. Wallace stated that the proposed mini-storage will be detrimental to the use of adjacent properties, due to the fact; Monster Self Storage is an adjacent property owner. He further stated that the lighting and noise will become an issue to the surrounding property owners because of the design for the proposed development. He also stated that Monster Self Storage utilizes a “Fortress” style design to fence out areas of direct noise and keep lighting enclosed in one specific area. Board Comments: There was discussion concerning the 50’ building setback/buffer line from the Pooler Parkway. According to the North Godley Development Standards, a 50’ buffer is required, but the specific type of buffer is unclear, therefore, further clarification is needed to determine if this area should remain undisturbed. With no other comments, a motion was made by Commissioner Archer to recommend approval of the conditional use request for a mini-storage proposed on Lot 1B, of the R-8 Tract within the Godley Station PUD, contingent upon moving the entrance gate to allow a distance of at least 50’ from the entrance gate to the existing road, the first and last aisles being widened to at least 35’, removing the proposed fountain and detention pond out of the 50’ Pooler Parkway setback/buffer area, and the dumpster pad location being added to the site plan away from the Pooler Parkway. Motion was seconded by Commissioner Ringham and passed without opposition.

NEW BUSINESS:

2. Major Subdivision Plat of the R-8 Tract into four (4) tracts: Terry Coleman with Kern-Coleman & Company presented the major subdivision plat of the R-8 Tract into four (4) tracts to the board for their review and recommendation. Mr. Coleman stated that in November of 2006 the construction began on now what is known as the R-8 Spine Road on this property. As a part of construction, a 36-foot wide roadway within a 100-foot public right-of-way was installed along with the extension of water mains, sewer mains, power, telephone, and cable utilities. Mr. Coleman further stated that Tract 4 will consist of the proposed mini-storage facility, Tract 1 is under contract for a physician’s office, and Tract 2 and 3 have no plans at this time. Commissioner Archer questioned why only one benchmark is noted on the plat. In response, Mr. Coleman stated that this was overlooked and it will be corrected. There was some discussion concerning the 50’ building setback/buffer line noted on the plat. Chairman Roberts asked Mrs. Carver to verify whether the North Godley Development Standards stipulated a buffer or an undisturbed buffer along the Pooler Parkway. To give Mrs. Carver ample time, a motion was made by Commissioner Ringham to move this item to the end of the agenda. Motion was seconded by Commissioner Archer and passed without opposition. Discussion was continued later in the meeting, wherein Mrs. Carver stated that a 50’ building setback/buffer is required on both sides of the Pooler Parkway. With no further comments, a motion was made by Commissioner Archer to recommend approval of the R-8 Tract into four (4) tracts, contingent upon a second benchmark being added to the plat. Motion was seconded by Commissioner Lanier and passed without opposition.

3. Posting of Maintenance Bond/Final Plat Review of Durham Park Townhomes, Phase 1B: Terry Coleman with Kern-Coleman & Company presented the final plat for Durham Park Townhomes, Phase 1B to the board for their review and recommendation. Commissioner Olliff questioned if a final inspection had been completed, due to the fact that Bill Nicholson, City Engineer, faxed a letter dated February 11, 2008 stating no final inspection had been held. Mrs. Carver stated that she will contact Mr. Nicholson and have this corrected. With no further comments, Commissioner Olliff made a motion to recommend the posting of a maintenance bond and approval of the final plat for Durham Park Townhomes, Phase 1B, contingent upon a letter being received from Bill Nicholson documenting all improvements are complete. Motion was seconded by Commissioner Ringham and passed without opposition. Commissioner Reardon returned to his seat on the board.

4. Posting of Performance Bond/Final Plat Review of Westbrook Subdivision, Phase 8: Hal Kraft with HGB&D presented the final plat for Westbrook, Phase 8 to the board for their review and recommendation. Mr. Kraft stated that this project is located off of Blue Moon Crossing and will consist of 56 single-family residential lots, and the majority of the lots arrange in size from 80’ to 100’ in width. He further stated that all of the lots with the exception of seven (7) will be located on the lagoon or the golf course. Councilwoman Benton question if Blue Moon Crossing and Spanton Crescent will eventually connect. Mr. Kraft stated that the two roads will connect when all phases are completed. With no further comments, Commissioner Reardon made a motion to recommend the posting of a performance bond and the approval of the final plat for Westbrook Subdivision, Phase 8. Motion was seconded by Commissioner Olliff and passed without opposition.

There being no further business to discuss, Commissioner Lanier made a motion to adjourn at approximately 7:09 p.m. Motion was seconded by Commissioner Ringham and passed without opposition

February 25, 2008


CITY OF POOLER
PLANNING AND ZONING MINUTES
FEBRUAURY 25, 2008



The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, February 25, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Robert Byard, Charles Archer, Mary Louise Lanier, Nannette Ringham, Scotty Fletcher and James Reardon. Councilwoman Rebecca Benton, Councilman Bruce Allen, City Manager Robbie Byrd, Planning & Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.


Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.


The minutes of the previous meeting were approved as printed upon a motion made by Larry Olliff. Motion was seconded by James Reardon and passed without opposition.


NEW BUSINESS:


1. Site Plan/Landscape Plan Review for the Family Entertainment Center located at 109 Priya Circle (behind Spanky’s): Dan Fischer with EMC Engineering Services presented the site plan for the Family Entertainment Center to the board for their review and recommendation. Mr. Fisher stated that the layout is identical to the preliminary submittal that was previously approved with the conditional use. He also stated that he has received comments from the review consultant and these are being addressed as well as the comments from NRCS (Natural Resources Conservation Service). Commissioner Archer questioned the type of doors that will be used for the dumpster enclosure. In response, Mr. Fisher stated that a substantial gate enclosure will be installed per the request of the board. With no public comments, a motion was made by Commissioner Olliff to recommend approval of the site plan for the Family Entertainment Center located at 109 Priya Circe, contingent upon all of the engineering comments being addressed. Motion was seconded by Commissioner Archer and passed without opposition. After review of the landscape plan, Commissioner Archer made a motion to approve the landscape plan for the Family Entertainment Center located at 109 Priya Circle. Motion was seconded by Commissioner Fletcher and passed without opposition.


2. Landscape Plan Review for The Hunt Club Amenity Site located off Jimmy DeLoach Parkway: Hal Kraft with HGB&D presented the landscape plan for The Hunt Club Amenity site located off Jimmy DeLoach Parkway to the board for their review and recommendation. Mr. Kraft stated that the site plan was previously approved without a detailed landscaping plan of the amenity building. He further stated that the recommendation was made to approve the site plan contingent upon a detailed landscaping plan being presented to the board for approval prior to the building permit being issued. During the Planning and Zoning meeting there was some discussion concerning a Palmetto tree being a preferred tree. In response, the landscaping architect with Christos Palles & Associates stated that the plan notes a Palmetto tree, but should have noted a Palm Tree with a height of at least 10’ to 12’. Councilwoman Benton addressed some concerns with the Dwarf Oleander shrubs listed on the landscaping plan as being poisonous and dangerous to small animals and children. Mr. Kraft stated that he has not spoken with the owner concerning this issue. With no further comments, a motion was made by Commissioner Reardon to recommend approval of the landscape plan for The Hunt Club Amenity site located off Jimmy DeLoach Parkway. Motion was seconded by Commissioner Archer and passed without opposition.


3. Sketch Plan Review of proposed Right-in/Right-out Access to West Properties on Pooler Parkway: Steve Wohlfeil with HGB&D presented the sketch plan of the proposed right-in/right-out access to West Properties on Pooler Parkway to the board for discussion and comments only. Some of the items discussed were:

· comments from DOT geometrically meeting their requirements,

· verified the design perimeter is actually part of the Pooler Parkway and is within the responsibility of the City of Pooler instead of Chatham County,

· the difference in elevation of Pooler Parkway and the West Property,

· the grade of the concrete being approximately 5%, which is well below the handicap requirement,

· the 50’ taper on acceleration lane,

· the fire station median cut and the repairs to the bridge.


4. Sketch Plan Review of proposed Benton Boulevard Extension: John Farmer with HGB&D presented the sketch plan of the proposed Benton Boulevard Extension to the board for discussion and comments only. Some of the items discussed were:

· Park Avenue Extension has been accepted by The City of Pooler,

· Benton Boulevard will tie into Park Avenue Extension,

· consideration of tying Benton Boulevard to Rogers Street,

· platting an unopened right-of-way to the Pipemaker’s Canal for connectivity and access to and from landlocked areas

· DRI requirements,

· traffic issues,

· the potential need for a traffic study,

· the traffic circles and,

· the required setback from the Pipemaker’s Canal.


There being no further business to discuss, Commissioner Fletcher made a motion to adjourn at approximately 6:47 p.m. Motion was seconded by Commissioner Lanier and passed without opposition.

March 10, 2008


CITY OF POOLER
PLANNING AND ZONING MINUTES
MARCH 10, 2008

The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, March 10, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Robert Byard, Charles Archer, Mary Louise Lanier, Nannette Ringham, Scotty Fletcher and James Reardon. Councilwoman Rebecca Benton, Councilman Bruce Allen, Councilman Mike Royal, City Manager Robbie Byrd, Planning & Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.


Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.


The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.


PUBLIC HEARING:

1. Dharmendra S. Patel’s request for a sign variance to place a 4’ x 8’ (32 sf.) directional sign at the corner of Moonlight Lane and Blue Moon Crossing: Rich Heaton of Sign-a-Rama presented the variance request to the board for their review and recommendation. Mr. Heaton stated that the proposed sign has been presented to and approved by the Savannah Quarters Architectural Review Board. He further stated that elevation of this particular site is somewhat lower than the elevation of the Pooler Parkway, therefore causing a view hindrance for potential traveling customers. He also presented an illustration of the proposed sign design along with the construction details. At the request of Chairman Roberts, Mr. Heaton pointed out the exact location of the sign on the site plan. Referencing the variance standards, Commissioner Olliff stated that a variance is only granted when there are unique physical circumstances or conditions beyond that of surrounding properties. In response, Mr. Heaton stated that a hardship exists because this site can not be seen clearly from the Pooler Parkway. Commissioner Ringham questioned why the second business is not listed on the existing beacon sign. Mr. Heaton stated that the BP sign that is currently on site is only a three (3) panel sign and is not large enough to accommodate “Spirit Shoppe”. Public Comments: Ronald J. Bachner, representing the Homeowner’s Association for Westbrook Villas, appeared before the board to oppose the sign variance. He stated that he and the homeowners of Westbrook Villas feel there is sufficient access from the Pooler Parkway into the area and the BP Convenience Store is clearly visible without additional signage. He further stated that the residents of Westbrook Villas would like to maintain a high level of standards and do not believe that additional signage and the addition of unwanted traffic that would be generated would be conducive to their type of community. Jim Anderson, property owner in Westbrook Subdivision, commended the City of Pooler on the sign ordinance and asked the board to please consider opposing the requested sign variance for The Village BP & Spirit Shoppe. Tom Thomas, as well as several other residents of Westbrook appeared before the board to express their opposition to the sign variance request. Petitioner’s Comments: Mr. Heaton stated that he is requesting a larger directional sign than what is allowed by city ordinance, not an additional principle use sign. He further stated that Mr. Patel has requested an upscale sign to be designed to accommodate the residents of the Savannah Quarters area. He also stated that the sign will be an internally lit sign with only the letters being lit up at night and constructed to match the exterior of the BP building. Board Comments: After review of the criteria and failure to meet two of the three standards, a motion was made by Commissioner Ringham to deny the request for a sign variance to place a 4’ x 8’ (32 sf.) directional sign at the corner of Moonlight Lane and Blue Moon Crossing. Motion was seconded by Commissioner Archer and passed without opposition.


2. MSBP Partners, LLC. has petitioned the City of Pooler to rezone approximately 6.30 acres located directly east of I-95 across from the intersection of Pine Barren Road and A.J. Garcia Road, from R-A (Residential-Agricultural) to I-1 (Light-Industrial): Commissioner Reardon stepped down to excuse himself from any discussion of this item and the next item on the agenda. Jaime Czismadia with Kern-Coleman & Company presented the rezoning request to the board for their review and recommendation. Ms. Czismadia stated that the subject property is approximately 6 acres and is directly east of I-95 and directly south of Pine Barren Road. She stated that the development of the property would be consistent with the approved use and design standards of the I-1 Zoning District. She further stated that this property is contiguous with several other pieces of property owned by the developer which is already known as The Mega Site Business Park. Ms. Czismadia also stated that water and sewer is available from A.J. Garcia Road and this site will tie into these lines. With no other comments, a motion was made by Commissioner Olliff to recommend approval to rezone approximately 6.30 acres located directly east of I-95 across from the intersection of Pine Barren Road and A.J. Garcia Road, from R-A (Residential-Agricultural) to I-1 (Light-Industrial). Motion was seconded by Commissioner Ringham and passed without opposition.


NEW BUSINESS:

3. Site Plan / Landscape Plan Review for Apprentice Shop Building located at 129 Westside Blvd. in the Westside Business Park. Chad Zittrouer of Kern-Coleman & Company presented the site plan to the board for their review and recommendation. Operating engineers is a training facility for union workers to train heavy equipment operators. Mr. Zittrouer stated that Lot 35 has just recently been subdivided and this lot is considered to be Lot 35-B. All of the engineering comments have been addressed and the LDA permit for the entire property has already been issued. Commissioner Fletcher questioned the location of the dumpster. In response, Mr. Zittrouer stated that there would be minimum trash usage and a permanent dumpster pad was not included. Furthermore, if one is required, it could be placed behind the building without an enclosure. With no further comments, Commissioner Archer made a motion to approve the site plan for the Apprentice Shop Building located at 129 Westside Boulevard in the Westside Business Park, contingent upon an annotation being placed on the site plan stating that a dumpster will be located at the rear of the building not visible from Westside Boulevard. Motion was seconded my Commissioner Ringham and passed without opposition. Regarding the landscape plan, there was some discussion concerning whether the proposed development met the requirements of the tree ordinance. A motion was made by Commissioner Ringham to approve the landscape plan for the Apprentice Shop Building located at 129 Westside Boulevard in the Westside Business Park. Motion was seconded by Commissioner Olliff and passed without opposition. Commissioner Reardon returned to his seat on the board.


4. Site Plan / Landscape Plan Review for Sheppard Station Apartments located on Brighton Woods Drive Extension: John Farmer with HGB&D presented the site plan for Sheppard Station Apartments to the board for their review and recommendation. Chairman Roberts reminded the board that this property is zoned R-3A, a multi-family zoning district. Mr. Farmer stated that this development satisfies the Federal Justice Department’s requirement for subsidized housing for the City of Pooler. The proposed development includes a total of 65 units with 33 units being one-bedroom, 32 units being two-bedrooms and the only access to and from the site is Brighton Woods Drive. He further stated that each building will have its own sprinkler system served by a 4” line with a back-flow preventer. Chairman Roberts questioned the trash collection. Mr. Farmer stated that this site currently has two (2) dumpster pad locations noted on the site plan and the enclosures will be of masonry material and similar in color to the exterior of the buildings. Chairman Roberts questioned if there are any restrictions on the occupancy of these buildings concerning children. In response, Mr. Farmer stated that he is not aware of any restrictions, but City Manager Robbie Byrd stated that there are age restrictions placed on this development and he would get that information in writing prior to Council. Commissioner Fletcher questioned the location of proposed sidewalks. Mr. Farmer stated that the only sidewalks proposed are internal sidewalks leading to the community building, shuffleboard, horseshoe and community garden areas. With no further comments, a motion was made by Commissioner Archer to recommend approval of the site plan for Sheppard Station Apartments located on Brighton Woods Drive extension, contingent upon replacement trees being utilized in landscaped islands throughout the parking area with no more than twelve (12) parking spaces per four hundred (400) square feet of landscaped island space, and a note being added to the site plan describing the dumpster enclosure material being of masonry. Regarding the landscape plan, there was some discussion concerning landscaping requirements within a parking area and the number and type of replacement trees. A motion was made by Commissioner Reardon to approve the landscape plan, contingent upon the landscaped islands throughout the parking area being no more than twelve (12) parking spaces per four hundred (400) square feet of landscaped island space, the annotation of tree calculations added to the site plan, and sufficient understory shrubbery to be added within the buffer along the Pooler Parkway. Motion was seconded by Commissioner Archer, and passed without opposition.

There being no further business to discuss, Commissioner Fletcher made a motion to adjourn at approximately 7:37 p.m. Motion was seconded by Commissioner Ringham and passed without opposition.

March 24, 2008


CITY OF POOLER
PLANNING AND ZONING MINUTES
March 24, 2008

The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, March 24, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Robert Byard, Nannette Ringham, Mary Louise Lanier, Scotty Fletcher, and James Reardon. Councilwoman Rebecca Benton, Councilman Bruce Allen, Councilman Mike Royal, Planning & Zoning Assistant Kimberly Classen, and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Councilman Bruce Allen gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.

PUBLIC HEARING:

1. Shoreline Properties, LLC. request for a 1.2’ front setback variance on the northwest corner of the single-family dwelling and a 10.5’ setback variance on the southeast corner of the existing garage located at 1064 Woodland Drive: In view of the fact that the petitioner was not present, a motion was made by Commissioner Fletcher to move this item to the end of the agenda. Motion was seconded by Commissioner Olliff and passed without opposition. Commissioner Reardon stepped down to excuse himself from any discussion of this item. The 1.2’ front setback variance encroachment and the 10.5’ side setback variance encroachment are needed due to the fact the footprint of the house was laid out incorrectly by the contractor. Chairman Roberts stated that contractors should be required to have property strings pulled once the residence is laid out and prior to calling for an inspection. With no public comments, a motion was made by Commissioner Ringham to approve the 1.2’ front setback variance on the northwest corner of the single-family dwelling and the 10.5’ setback variance on the southeast corner of the existing garage located at 1064 Woodland Drive. Motion was seconded by Commissioner Olliff and passed without opposition.

NEW BUSINESS:

2. Sketch Plan Review of proposed Right-in / Right-out Access to West Properties on Pooler Parkway: Steve Wohlfeil with HGB&D presented the sketch plan of the proposed right-in/right-out access to West Properties on Pooler Parkway to the board for their review and recommendation. Mr. Wohlfeil stated that this sketch plan was brought before the Planning & Zoning Board in an informal way for discussion and comments only and then forwarded to Council for discussion and comments. Council recommended that the sketch plan along with a formal application be presented to the Planning & Zoning Department for processing. Mr. Wohlfeil stated that the only comment made previously by the Planning & Zoning board was the slope of the road. He explained that the slope from the shoulder of the road to the right-of-way is currently approximately 7 ½% and the plan is to make the slope 5% or less. With no further comments, Commissioner Fletcher made a motion to approve the sketch plan of the proposed right-in/right-out access to West properties on Pooler Parkway, contingent upon changing the slope from 7 ½% to 5% or less. Motion was seconded by Commissioner Olliff and passed without opposition.

3. Sketch Plan Review of proposed Benton Boulevard Extension: Councilwoman Benton stepped down to excuse herself from any discussion of this item. Steve Wohlfeil with HGB&D presented the sketch plan of the proposed Benton Boulevard Extension to the Board for their review and recommendation. Mr. Wohlfeil stated that this sketch plan was brought before the Planning & Zoning Board in an informal way for discussion and comments only and then forwarded to Council for discussion and comments. Council recommended that the sketch plan along with a formal application be presented to the Planning & Zoning Department for processing. There was some discussion concerning the right-of-way of Benton Boulevard being extended to the Pipemaker’s Canal to eliminate the possibility of creating any landlocked parcels, the current zoning of this property and surrounding properties, available areas of access to the property south of this parcel, and the turn-a-bouts. In response, Mr. Wohlfeil stated that the land is locked only by Pipemaker’s Canal. The petitioner and the adjacent property owner have had some discussion concerning the connectivity of the two (2) parcels. Furthermore, the current zoning of the tract is C-2 (Heavy Commercial) and the land to the south is zoned R-1A (Single-Family Residential). There are two (2) viable routes to access the property to the south. One access would be across the Pipemaker’s Canal and the other access would be from the property to the west. Further, he stated that the petitioner is concerned with the prospect of the adjacent land to the south being rezoned and used for some sort of warehouse project, which would be an inappropriate use of land due to considerable truck traffic. Mr. Wohlfeil also stated that the applicant would be interested in providing the right-of-way with the stipulation that the land to the south would not be rezoned to a Light Industrial Zoning District. Public Comments: Attorney Harold Yellin, on behalf of adjacent property owner Rebecca Benton, appeared before the board to express Ms. Benton’s concerns. Mr. Yellin stated that his client feels that it is not necessary to construct the road up to the Pipemaker’s Canal, but connectivity is needed. Therefore, a right-a-way should to be platted. Furthermore, that his client feels that the two (2) cul-de-sacs appear to be placed in such a way to keep traffic off of Benton Boulevard Extension completely. He further stated that there is concern with the location and proximity of the two (2) cul-de-sacs to each other, and one should be either eliminated or the two spaced farther apart. Petitioner’s Comments: Mr. Wohlfeil stated that for clarification purposes only, the two (2) circles were designed to accommodate all types of traffic; from mopeds to large trucks and the distance between the two (2) circles is approximately 900’ to 1000’ feet a part in distance. With no further public comments, Commissioner Reardon made a motion to approve the sketch plan of the proposed Benton Boulevard Extension, contingent upon extending the right-of-way at least to the Pipemaker’s Canal. Motion was seconded by Commissioner Ringham and passed with Larry Olliff opposing.

4. Revised Subdivision Plat for Lowe’s Home Center and 5 Outparcels to correct acreage amount: The request is to approve the revised subdivision plat for Lowe’s Home Center and 5 Outparcels due to an incorrect acreage amount being documented on the recorded plat for Lot 1. The recorded acreage amount for Lot 1 was recorded as being 16.64 acres and the correct acreage should be 16.32 acres. A motion was made by Commissioner Fletcher to approve the revised subdivision plat for Lowe’s Home Center and 5 outparcels to correct acreage amount. Motion was seconded by Commissioner Lanier and passed without opposition. Commissioner Reardon returned to his seat on the board.

Hart Weatherford with Paulson Mitchell Engineers Incorporated appeared before the Board requesting the Board to approve a site plan for a proposed expansion of Southeastern Freight Lines located at 1717 Old Dean Forest Road. A motion was made by Commissioner Ringham to add to the agenda as item #5. Motion was seconded by Commissioner Byard and passed without opposition.

5. Site Plan/Landscape Plan Review of proposed expansion of Southeastern Freight Lines located at 1717 Old Dean Forest Road : Hart Weatherford with Paulson Mitchell Engineers Incorporated presented the site plan for the proposed expansion of Southeastern Freight Lines to the board for their review and recommendation. Mr. Weatherford stated that the proposed expansion includes demolishing a 60 x 20 portion of the existing office structure, adding a 5,200 square foot addition, expanding the existing dock by adding 20 bays, and adding additional parking. There was some discussion concerning the parking encroachments in the front setback, impervious amount of lot coverage, lack of landscaping, total number of trailer parking spaces being added, the distance between the existing pavement to the back of the curb in the parking area on Old Dean Forest Road, drainage, tree calculations, and the types of preferred trees being provided. In response, Mr. Weatherford stated that the total number of parking spaces being added for trailer parking is 40, the distance from the existing pavement on Old Dean Forest Road to the back of curb is approximately 33’, and positive drainage has been included in the site plan by proposed underground detention and a pond for storm water. Furthermore, he stated that as far as the preferred trees being provided and the tree calculations, he would have to claim ignorance. A motion was made by Commissioner Fletcher to table this item for visual observation and pending changes being made to the site plan Motion was seconded by Commissioner Reardon and passed without opposition.

Ms. Tena Hobbs, Business Manager of The Preserve at Godley Station Apartment Community, appeared before the board to express her concerns with the over supply of multi-family housing in the Pooler and surrounding areas.

There being no further business to discuss, Commissioner Reardon made a motion to adjourn at approximately 7:26 p.m. Motion was seconded by Commissioner Ringham and passed without opposition.

April 14, 2008


CITY OF POOLER
PLANNING AND ZONING MINUTES
April 14, 2008
The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, April 14, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Robert Byard, Mary Louise Lanier, Charles Archer and James Reardon. Councilwoman Rebecca Benton, Planning & Zoning Assistant Kimberly Classen, and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.

NEW BUSINESS :

1. Review of revised major subdivision plat of Godley Station, Phase 2, Parcel 5A: In view of the fact that the petitioner was not present, a motion was made by Commissioner Lanier to move this item to the end of the agenda. Motion was seconded by Commissioner Archer and passed without opposition. During the Planning & Zoning meeting there was discussion concerning the recombination and the future development plans for this parcel. With no further comments, Commissioner Archer made a motion to table this item for clarification on the recombination of lots 11 & 12. Motion was seconded by Commissioner Byard and passed without opposition.

2. Review of minor subdivision plat of Lot 37 in Westside Business Park: Commissioner Reardon stepped down to excuse himself from discussion of this item and the following item. Travis Randall of Kern-Coleman & Company presented the minor subdivision plat of Lot 37 in the Westside Business Park to the board for their review and recommendation. Mr. Randall stated that a very similar plat came before the Planning & Zoning Board approximately eight to twelve months ago and was approved, but never recorded. He further stated that Lot 37A is approximately two (2) acres, 37B is the balance of the uplands which is approximately four (4) acres and 37C is considered jurisdictional wetlands and can not be developed. During the Planning & Zoning meeting, there was discussion concerning the 10’ tree easement noted on the plat. This 10’ easement was placed throughout the Westside Business Park for tree placement to meet the requirements of the tree ordinance. With no further comments, Commissioner Olliff made a motion to approve the minor subdivision plat of Lot 37 in the Westside Business Park. Motion was seconded by Commissioner Archer and passed without opposition.

3. Revised landscape plan for HD Supply Waterworks located at 101 Barrow Drive off of Pine Barren Road (Mega Site entrance): Jamie Czismadia of Kern-Coleman & Company presented the revised landscape plan for HD Supply Waterworks to the Board for their review and recommendation. Ms. Czismadia displayed the previously approved landscape plan. The first area mentioned was a line of vegetation on the east side of the proposed fence for the HD Supply Waterworks Development that was originally requested by the building tenant to prevent competitors from looking into the storage yard. Since this line of vegetation is not required by the City of Pooler’s tree ordinance, the owner has requested it be deleted. The second area of revision is the 20’ wide vegetative buffer along the north property line which is a requirement of the city when an industrially zoned district abuts directly upon a residentially zoned district. She further stated that a portion of the adjacent property to the north is in litigation at this time due to rightful ownership trying to be determined; therefore, the owner of the property is requesting that the buffer not be created until the issue has been resolved, to eliminate any unnecessary cost. The third area pointed out to the board by Ms. Czismadia, is the adjacent property to the south, currently zoned R-A (Residential-Agricultural) that is a Cypress Swamp with approximately 24” of standing water at all times, with pictures being shown for documentation. She further stated that the revised landscape plan notes the fact that the owner is willing to plant the number of required trees for the HD Supply Waterworks Development but is requesting approval of the board to wait until the litigation is over before addressing the tree ordinance for the entire site. Board Comments: There was some discussion concerning the following items: drainage, the actual size of the entire site, the tree ordinance, and the need to have the portion of property that is currently in litigation rezoned to I-1 (Light-Industrial) and combined with the existing tract. Petitioner’s Comments: In response, Ms. Czismadia stated that it is her understanding that the property was once a part of a fill site for a state project for the Mega Site Business Park which fell through and the fill dirt from that project was placed on the property in question. In addition, the property currently in question can not be subdivided until it has access to water and sewer. With no further comments, a motion was made by Commissioner Olliff to recommend approval of the revised landscape plan for HD Supply Waterworks located at 101 Barrow Drive off of Pine Barren Road, contingent upon an annotation being placed on the landscape plan stating that the city’s tree ordinance will be met within one (1) year of the adjacent property title resolution. Motion was seconded by Commissioner Archer and passed without opposition. Commissioner Reardon returned to his seat on the board.

There being no further business to discuss, Commissioner Lanier made a motion to adjourn at approximately 7:00 p.m. Motion was seconded by Commissioner Reardon and passed without opposition.

April 28, 2008

May 12, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
MAY 12, 2008

The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, May 12, 2008 at 6:00 p.m. Members present were Wilson Roberts, Robert Byard, Mary Louis Lanier, Larry Olliff, James Reardon and Charles Archer. Councilwoman Rebecca Benton, Planning & Zoning Assistant Kimberly Classen, and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Charles Archer and passed without opposition.

NEW BUSINESS
Review/recommendation of a minor subdivision plat of Lot A into two (2) lots located in Townecenter at Godley Station: Tom Cetti of Thomas & Hutton Engineering, on behalf of Mr. Patel, presented the minor subdivision plat to the board for their review and recommendation. Lot A will be sub-divided into two (2) lots, A-1 and A-2. Lot A-1 will consist of approximately 61.78 acres and Lot A-2 will consist of approximately 24 acres. Commissioner Olliff questioned the plans for future development. In response, Mr. Cetti stated that he is currently unaware of any future development plans. He further stated that this is a financial exchange between the owner and one of his associates. With no further comments, a motion was made by Commissioner Olliff to recommend approval of the minor subdivision plat of Lot A into two (2) lots located in Townecenter at Godley Station. Motion was seconded by Commissioner Lanier and passed without opposition.
Review/recommendation of revisions to Durham Park Townhomes, Phase 1-A subdivision plat recorded in map book 39S, page 5: Commissioner Reardon stepped down to excuse himself from any discussion of this item. Michael Fell of Kern-Coleman & Company presented the revisions to Durham Park Townhomes, Phase 1-A subdivision plat to the board for their review and recommendation. Mr. Fell stated that the revised plat will replace the recorded plat in book 39S, page 5. He further stated that a bench mark was added to the plat, some of the recording information was updated, note # 4 (Flood Zone information) was revised due to the discrepancy in FEMA Flood Maps, the zoning was corrected from a C-2 zoning district to a PUD zoning district, note # 17 was removed from the previously recorded plat, a purpose statement was added, the name of the plat was revised to indicate revision, and development standards (setbacks) were added per new City of Pooler policy. With no comments, a motion was made by Commissioner Archer to recommend approval of the revisions to Durham Park Townhomes, Phase 1-A subdivision plat recorded in Map Book 39S, page 5. Motion was seconded by Commissioner Byard and passed without opposition. Commissioner Reardon returned to his seat on the board.
Review/recommendation of revised subdivision plat for Hamilton Grove, Phase 6 to shift the rear lot line on lots 108 thru 112 out of the flood plain: Darrell Callaway of Thomas & Hutton Engineering presented the revised subdivision plat for Hamilton Grove, Phase 6 to shift the rear lot line on lots 108 thru 112 to the board for their review and recommendation. Mr. Callaway stated that this revision is to remove lots 108 thru 112 from the flood plain. Chairman Wilson questioned if the revision would reduce the lot sizes to less than 7,000 square feet. In response, Mr. Callaway stated that the lot sizes will not be less than 7,000 square feet. With no further comments, a motion was made by Commissioner Olliff to recommend approval of the revised subdivision plat for Hamilton Grove, Phase 6 to shift the rear lot line on lots 108 thru 112 out of the flood plain. Motion was seconded by Commissioner Reardon and passed without opposition.
Acceptance of maintenance bond/review & recommendation of Right-of-way plat for Half Moon Lane (formerly Moonlight Lane): Hal Kraft of HGB&D presented the right-of-way plat for Half Moon Lane to the board for their review and recommendation. Mr. Kraft stated that this right-of-way plat consists of a short roadway in the Village Quarters area and provides access to the existing BP Convenience store located on Blue Moon Crossing. A final inspection was preformed on February 1, 2008 by the City of Pooler Public Works Department. With no comments, a motion was made by Commissioner Reardon to recommend acceptance of the maintenance bond and approval of the right-of-way plat for Half Moon Lane (formerly Moonlight Lane). Motion was seconded by Commissioner Lanier and passed without opposition.


There being no further business to discuss, Commissioner Lanier made a motion to adjourn at approximately 6.15 p.m. Motion was seconded by Commissioner Olliff and passed without opposition.

June 9, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
JUNE 09, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, June 9, 2008 at 6:00 p.m. Members present were Wilson Roberts, Robert Byard, Scotty Fletcher, Larry Olliff, James Reardon and Mary Louise Lanier. Councilwoman Rebecca Benton, Public Works Director Matt Saxon, Zoning Assistant Kimberly Classen, and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Larry Olliff gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.

NEW BUSINESS
1. Review of recombination plat of Lot 6, future development tract and common area within the Dean Forest Business Park for North Point Industrial, LLC: Commissioner Reardon stepped down to excuse himself from discussion of this item. Travis Randall of Kern-Coleman and Company presented the recombination plat of Lot 6, future development tract and common area within the Dean Forest Business Park for North Point Industrial, LLC to the board for their review and recommendation. Mr. Randall stated that the purchasers would like direct frontage on the right-of-way for title purposes, therefore the original tract to the west is being combined with a portion of Lot 6 and a portion of the common area to create one tract. He further stated that for information only, the paper copies of the plat that were originally sent to the Planning & Zoning department show a Geodetic Disk benchmark out towards the front of the tract on Old Louisville Road, and this was not practical for the recombination site. Therefore, a benchmark on a concrete monument was transferred to the rear on Distribution Drive and the mylar presented to the board reflects that revision. Commission Fletcher questioned the location of the access easement to the Hunter and Hayman property. In response, Mr. Randall stated that the easements were platted previously but are also shown on the mylar presented before the board. The easements are labeled as a 100’ private access easement and an 80’ private access easement per an agreement recorded in deed book 325-E, page 470, and will access Distribution Drive. With no further comments, a motion was made by Commissioner Fletcher to recommend approval of the recombination plat of Lot 6, future development tract and common area within the Dean Forest Business Park for North Point Industrial, LLC. Motion was seconded by Commissioner Olliff and passed without opposition. Commissioner Reardon returned to his seat on the board.

2. Review of JCB Service Center Site Plan / Landscape Plan Review located at 2000 Bamford Blvd: Gary Schuman of HGB&D presented the JCB service center site plan to the board for their review and recommendation. The project site is approximately 30 acres of the existing master plan development which was previously approved in 2000 with this facility being included. Mr. Schuman stated the proposed service center will consist of approximately 200,000 square feet, and will be used primarily for parts storage and distribution. He further stated that the development includes the building, adjacent hardstand for the delivery of materials, visitor parking, and water and sewer utilities. Mr. Schuman has received a letter of technical review issued by NRCS, approving the proposed site plan, therefore clearing and grading activity is in progress. He further stated there were five (5) comments received from the City’s Secondary Review Engineer, Downer Davis, concerning this project and assured the board these items will be taken care of and the plans will be revised prior to the next Council meeting. Mr. John Carter, Project Manager for JCB, added to the information presented by Gary Shuman by stating that the idea of landscaping is to use the entire site to meet the requirements of the tree ordinance, but within the next ten years there will be expansions and the trees would have to be removed. As an alternative, Mr. Carter stated that JCB wants to enhance the landscaping along I-95 and Bamford Blvd. leading into the JCB development. With no comments, a motion was made by Commissioner Reardon to recommend approval of the site plan for the JCB service center. Motion was seconded by Commissioner Lanier and passed without opposition. A motion was made by Commissioner Reardon to approve the landscape plan for the JCB service center located at 2000 Bamford Blvd. Motion was seconded by Commissioner Lanier and passed without opposition.

3. PUD Review / Sketch Plan Review of seven professional offices on Lot 11 Godley Station Boulevard South: Commissioner Reardon stepped down to excuse himself from discussion of this item. Jaime Czismadia of Kern-Coleman and Company presented the sketch plan of seven professional offices on Lot 11 Godley Station Boulevard South to the board for their review and recommendation. Chairman Roberts reminded the board this item was approved by the PUD Review Board prior to this meeting. Ms. Czismadia stated that the developer is proposing a seven (7) building professional office park, with over 50% green space and a 100’ buffer between the development and the single-family residential neighborhood to the north. She further stated that each building is a minimum of 125’ away from the single-family residential property lines, and directly to the west of the property is an existing storm-water detention area. In response to the engineer’s comment regarding parking spaces, Ms. Czismadia confirmed that the number of parking spaces being provided meet the parking requirements for the City of Pooler. The sketch plan has been approved by Bill Dempsey as shown. Public Comments: John Carter, adjacent property owner appeared before the board to confirm the buffer along the northern side of the development will be an undisturbed buffer. Petitioner’s Comments: Ms. Czismadia confirmed that the 100’ buffer will be undisturbed along the northern side of the development. With no further comments, a motion was made by Commissioner Olliff to recommend approval of the sketch plan of seven (7) professional offices on Lot 11 Godley Station Boulevard South. Motion was seconded by Commissioner Fletcher and passed without opposition. Commissioner Reardon returned to his seat on the board.

4. Review of Final Plat to subdivide Parcel “A-1”, a 10.88 acre portion of land located behind Brighton Woods Subdivision into Lots A-1A (7.00 acres) and A-1B (3.88 acres) for Sheppard Station Apartments, L.P: John Farmer with HGB&D presented the final plat to subdivide Parcel “A-1” into Lots A-1A and A-1B to the board for their review and recommendation. This is based on the previously approved site plan for Sheppard Station Apartments. Mr. Farmer stated that the developer is requesting approval to finalize a construction loan, and this plat will separate the multi-family zoned portion of the tract from the remaining property. Ms. Carver reminded Mr. Farmer that since the original mylar was not presented to the board, a signed affidavit must be returned to her along with the mylar stating that this is the same document that was presented to the Planning & Zoning board. With no further comments, a motion was made by Commissioner Reardon to approve the final plat to subdivide Parcel “A-1”, a 10.88 portion of land located behind Brighton Woods Subdivision into Lots A-1A (7.00 acres) and A-1B (3.88 acres) for Sheppard Station Apartments, L.P. Motion was seconded by Commissioner Byard and passed without opposition.

There being no further business to discuss, Commissioner Reardon made a motion to adjourn at approximately 6:30 p.m. Motion was seconded by Commissioner Fletcher and passed without opposition.

June 23, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
JUNE 23, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, June 23, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Nannette Ringham, Scotty Fletcher, and James Reardon. Councilwoman Rebecca Benton, Councilman Bruce Allen, Planning & Zoning Assistant Kimberly Classen, and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Councilman Bruce Allen gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by Larry Olliff. Motion was seconded by Scotty Fletcher and passed without opposition.

PUBLIC HEARING
1. Southeastern Freight Lines, Inc. located at 1717 Old Dean Forest Road has petitioned the City of Pooler for the following parking variance encroachments: 8.62’ from Raymond Road and 44.83’ from Old Dean Forest Road: Hart Weatherford with Paulson Mitchell Engineers Incorporated presented the parking encroachment variance request to the board for their review and recommendation. Mr. Weatherford stated that several months ago a site plan for future expansion to Southeastern Freight Lines was presented to the board and was tabled for visual observation and pending changes being made to the site plan. Further, he stated that additional landscaping is being provided for the mitigation with the encroachments and all requests made by the Planning & Zoning Board have been addressed with the exception of the reduction of the additional trailer parking encroachments. Commissioner Olliff questioned the amount of encroachment being requested from Old Dean Forest Road. In response, Mr. Weatherford stated that the maximum amount of encroachment needed is 45.40’ from Old Dean Forest Road. With no public comments, a motion was made by Commissioner Fletcher to recommend approval of the 8.62’ parking variance encroachment from Raymond Road and the 45.40’ parking variance encroachment from Old Dean Forest Road, as shown on exhibit sheet #2. Motion was seconded by Commissioner Olliff and passed without opposition.

Bansi Properties, LLC has petitioned the City of Pooler for a conditional use to construct a 36,000 sf. family entertainment center on a portion of Lot A-2, Towne Center at Godley Station: Ryan Thompson with Thomas & Hutton Engineering presented the conditional use to the board for their review and recommendation. Mr. Thompson stated that the ownership has since changed from Bansi Properties, LLC to NRN Management, Inc. and the site layout is the same as what was approved by Planning & Zoning for the US East Highway 80 site. He further stated that the proposed site is approximately 7.7 acres of a portion of the tract known as Towne Center within the Godley Station PUD. Since this property is located within a PUD, the following measures have been taken to protect the adjacent properties:
· the proposed development will be located to the rear of the overall parcel to adequately screen and buffer from adjacent parcels,

· incorporation of a common detention area that will accommodate the remaining parcels to allow additional separation from the adjacent parcels,

· will provide a 40’ natural buffer, but from the rear property line, the buffer is over 100’,

· a 15’ separation between the back of curb and building wall on the front and sides of the building to allow for a five (5) foot sidewalk and 10’ of landscaping, and

· the entertainment uses (batting cages, laser tag, etc.) will be located within the building.

Chairman Roberts questioned the distance from the proposed development through the wetlands to the residential area and the distance from the back of the development to the buildings located within the Merritt at Godley Station. In response, Mr. Thompson stated the distance through the wetlands is well over 700’ and the distance between the development and the Merritt is at least 25’ on the apartment side plus the parking area up to the building itself. He further stated that a large detention area is proposed on the rear of the property plus a 40’ undisturbed buffer. With no further comments, Commissioner Olliff made a motion to recommend approval of the conditional use to construct a 36,000 sf. family entertainment center on a portion of Lot A-2, Towne Center at Godley Station. Motion was seconded by Commissioner Ringham and passed without opposition.

3. North Godley Developers has petitioned the City of Pooler for a “Zoning Map Amendment” to rezone approximately 78.39 acres of Tract I, Roberts Tract located north of Jimmy DeLoach Parkway, west of Triple B Trail from an R-A and R-4 zoning to I-1, a Light Industrial Zoning District: Commissioner Reardon stepped down to excuse himself from any discussion of this item and the following item #4. Attorney Phillip McCorkle on behalf of North Godley Developers presented the rezoning request to the board for their view and recommendation. The tract of land is located north of Jimmy DeLoach Parkway and is bordered on the west by a residential development known as The Farm at Morgan Lakes, to the north by wetlands, to the east by a tract of land owned by the Barnwell Family and to the south by a 34 acre strip that is zoned C-2 (Heavy Commercial) that is owned by Dickey Development. Furthermore, the request for an industrial zoning is justified by the fact that Jimmy DeLoach Parkway will eventually be a major truck thoroughfare from Georgia Ports all the way to I-16. Mr. McCorkle stated that he met with some of the adjacent property owners in The Farm at Morgan Lakes and would like to address some of their concerns, which include, traffic, a buffer, the noise from the trucks, if this development was indeed going to be some sort of warehouse distribution facility, and what type of impact all of these concerns will have on property values. He stated that the traffic on the Jimmy DeLoach Parkway will only increase after the “last-mile” is completed which will connect in Garden City and to I-16. Traffic studies were conducted and the findings were approximately 1,200 trip ends per day under the current zoning, as compared to the warehousing facility on the other side of I-95 which showed approximately 500 truck trips within a 24-hour period along with 200 cars, bringing the total to 700 trips per day verses 1,200. Therefore, the traffic being generated by this site alone will not be extraordinary. Mr. McCorkle also presented some findings concerning the buffers in the surrounding municipalities, which included Pooler to only require a 20’ buffer between a residential area and a light industrial area, Rincon requiring 100’, Effingham County requiring 50’, and Savannah requiring a 30’ buffer along with an 8’ berm or hedge. He further stated that when the site plan was first submitted, the plan showed only a 20’ buffer, but has since been revised to show a 220’ buffer. Also, he noted that the residents that currently back up directly to the proposed development actually have a 30’ common area or buffer, which makes the total buffer 250’ from the rear property lines to the edge of the first building. The large buffer area was created for noise and visual protection of the homeowners in The Farm at Morgan Lakes. Mr. McCorkle presented a revised preliminary concept drawing to the board showing a different layout of the warehouses with parking in the middle as well as the proposed berm being increased to 23’ to assure the noise levels will be reduced to a minimum. Mr. McCorkle presented a common sound data chart demonstrating decibels, which is a unit of measurement of the loudness or strength of a signal, with the end results of a decibel level of 38.3 or less being estimated for the proposed development. Regarding the impact on property owner values, if any, on a residential subdivision adjacent to an industrial zoning, Mr. McCorkle presented examples of sales in the Sugar Mill subdivision, which is currently located adjacent to an industrial zoning district, that were comparable to sales in The Village Green area. In response to the comments noted in the DRI review about the access from Spring Lakes Drive, there will be no access to the north through this development. Public Comments: Cathy Bartlett, stated that she is a new Pooler resident and lives in Savannah Quarters and was there to find out what was happening in Pooler. After realizing the item could potentially affect the residents of The Hunt Club, where she is employed by Beazer Homes, she requested that the board delay the decision in order to inform the homeowners that the rezoning petition was again on the agenda for reconsideration. Dennis Beaudry, a resident of The Farm at Morgan Lakes, is concerned about the quality of life and potential air pollution from diesel fumes. Many other residents spoke in opposition of the rezoning and expressed similar concerns regarding noise, traffic, buffering, and property values. There were also questions about how far the proposed berm would extend and the length of time it would take to construct these warehouses. Petitioner’s Response: Mr. McCorkle stated that the berm would extend down to the commercial area and construction of the project would take approximately 9 months. Furthermore, the residents along Jimmy DeLoach Parkway would be more affected by the construction noise than the residents living along Cattle Run Drive because the entrance to the development is approximately 1,500 feet away from the adjacent subdivision. He continued by stating the closest truck will be approximately 560’ away from any adjacent property lines, and as far as diesel fumes causing any type of danger, he is unaware of any documented statistics. Board’s Comments: Commissioner Olliff questioned if the property was still under the same ownership as before. In response, Mr. McCorkle stated that the property is indeed owned by the same developer. With no further public comments, Commissioner Fletcher made a motion to recommend approval of the zoning map amendment to rezone approximately 78.39 acres of Tract I, Roberts Tract located north of Jimmy DeLoach Parkway, west of Triple B Trail from an R-A and R-4 zoning to I-1, a Light Industrial Zoning District. Motion was seconded by Commissioner Ringham and passed without opposition.

NEW BUSINESS
Final Plat approval of Durham Park Townhomes, Phase 1-C for South Godley Enterprises, LLC: Terry Coleman with Kern-Coleman and Company presented a revised plat to the board to replace the one that was previously presented due to the fact the line table and table curves were missing. Commissioner Ringham questioned the changes. In response, Mr. Coleman stated that the addition of the line table chart and the curve table chart were the only changes. Jackie Carver reminded Terry Coleman that since a new mylar was presented to the board during this meeting, a signed affidavit must be returned to her stating this and changes annotated prior to this item being presented to Council. A motion was made by Commissioner Ringham to recommend approval of the final plat for Durham Park Townhomes, Phase 1-C for South Godley Enterprises, LLC. Motion was seconded by Commissioner Olliff and passed without opposition. Commissioner Reardon returned to his seat on the board.
There being no further business to discuss, Commissioner Reardon made a motion to adjourn at approximately 7:45 p.m. Motion was seconded by Commissioner Ringham and passed without opposition.

July 28, 2008


CITY OF POOLER
PLANNING AND ZONING MINUTES
JULY 28, 2008

The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, July 28, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Scotty Fletcher, Robert Byard, Charles Archer and James Reardon. Councilwoman Rebecca Benton, Councilman Bruce Allen, City Manager Robert Byrd, Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.

PUBLIC HEARING
1. A & B Properties, Inc. has petitioned the City of Pooler for a 2’ fence height variance to place an 8’ black vinyl chain link perimeter security fence around both warehouse sites at 1020 and 1024 S.H. Morgan Parkway: James Reardon stepped down to excuse himself from any discussion regarding this item. Brad Rainey of Matson Global Distribution Services, Inc. presented the fence height variance to the board for their review and recommendation. This request is on a basis of security requirements and C-TPAT planning. There was discussion from the board concerning the need to change the fence ordinance to permit 8’ chain link fences in industrial and commercial areas. Chairman Roberts recommended further discussion of this item at the end of the agenda. With no other comments, a motion was made by Commissioner Archer to recommend approval for a 2’ fence height variance to place an 8’ black vinyl chain link perimeter security fence around both warehouse sites at 1020 and 1024 S.H. Morgan Parkway, based on the request meeting numbers 1 and 3 of the variance standards for the City of Pooler. Motion was seconded by Commissioner Fletcher and passed without opposition. James Reardon returned to his seat on the board.

2. Charles Morrow, representing Quality Truck Sales, LLC. has petitioned the City of Pooler for a conditional use to operate a Truck Sales Office as a conditional use at 315 West Highway 80, Suite B: Charlie Morrow, owner of Quality Truck Sales, LLC., presented the conditional use request to the board for their review and recommendation. Mr. Morrow stated that the business is strictly wholesale, with no trucks on site. He further stated that all of the business will be generated by telephone and/or computer sales. Commissioner Olliff questioned the number of parking spaces available. In response, Mr. Morrow stated that there will only be two people in the office at any given time, therefore the two parking spaces that are available directly in front of Suite B would be adequate. Commissioner Archer questioned why the conditional use request was needed. In response, Mrs. Carver stated that according to the City Attorney, within the conditional use section of the C-1 (Light Commercial Zoning District), “New or used auto sales and services” is listed and he felt “truck sales” should be reviewed in the same manner. With no further comments, Commissioner Fletcher made a motion to recommend approval for a conditional use to operate a Truck Sales Office at 315 West Highway 80, Suite B, contingent upon no truck parking on site and this motion is limited to Quality Truck Sales, LLC. Motion was seconded by Commissioner Reardon and passed without opposition.

3. Isaac G. LaRoche, Sr. has petitioned the City of Pooler to rezone the northern portion of Lots 1 and 2, Stofers Subdivision (134 North Skinner Avenue) from R-1A, a Single Family Residential District to R-2C, a Two-Family Residential Dwelling District: Isaac LaRoche, Sr. presented the rezoning petition to the board for their review and recommendation. Mr. LaRoche distributed a drawing of all the existing duplexes within the same area to the board. He stated that his intention is to demolish the two (2) residential homes that currently occupy this lot and place one (1) duplex on each lot which will contain a total of 10,100 square feet per lot. He further stated that the entrance will be off of Skinner Avenue and the buildings will face each other with parking in between the buildings. Chairman Roberts reminded Mr. LaRoche that if the buildings face each other, the rear yard setback is 20’ and if the rear of the duplex faces Rothwell Street, the minimum setback must be 30’. Chairman Roberts also stated that duplexes or residential homes normally do not back up to residential streets. In response, Mr. LaRoche stated that if the area is obtainable, he will place the front of both buildings towards Skinner Avenue. Mrs. Carver reminded the board that the legal description states that this is one lot with one PIN number and if the rezoning is approved, the property will have to be sub-divided. With no further comments, Commissioner Reardon made a motion to recommend approval to rezone the northern portion of Lots 1 and 2, Stofers Subdivision (134 North Skinner Avenue) from R-1A, a single-family residential district to R-2C, a two-family residential dwelling district. Motion was seconded by Commissioner Archer and passed without opposition.

NEW BUSINESS
4. Final PUD / Site Plan / Landscape Plan review for Town Lake Park of Commerce located at 125 Southern Junction Boulevard: James Reardon stepped down to excuse himself from any discussion of this item. Terry Coleman with Kern-Coleman and Company, on behalf of Godley Station Holdings, LLC, presented the site plan to the board for their review and recommendation. Chairman Roberts reminded the board that this item was approved by the PUD Review Board prior to this meeting. Mr. Coleman stated that all the engineering comments have been addressed. He further stated that the development will consist of seven (7) buildings ranging from 4,800 sf. to 12,000 sf. and there will be forty-nine units available at final build out. Furthermore, the developers’ desire is to create a park like atmosphere by placing a fountain and benches for employees to relax between the four (4) main buildings. He also stated that the exterior of the buildings will be of masonry as well as all dumpster enclosures with a 100’ undisturbed buffer being maintained between the site and the residential property to the north. The board questioned how the building located in the northeast corner of the site will look from Godley Station Boulevard South. In response, Mr. Coleman stated that a parapet wall is proposed to be more aesthetic. With no further comments, a motion was made by Commissioner Fletcher to recommend approval of the site plan for Town Lake Park of Commerce located at 125 Southern Junction Boulevard. Motion was seconded by Commissioner Olliff and passed without opposition. Regarding the landscape plan, Commissioner Byard questioned the type of trees proposed since there was no tree legend on the plan. Mr. Coleman pointed out that adequate plantings have been provided for screening of the buildings and dumpsters and a variety of hardwood trees are proposed to meet the City of Pooler’s tree ordinance. With that understanding, a motion was made by Commissioner Olliff to approve the landscape plan. Motion was seconded by Commissioner Fletcher and passed without opposition. Commissioner Reardon returned to his seat on the board.

5. Discussion regarding a change in the fence ordinance to permit 8’ chain link fences in commercial and industrial areas: The following items should be addressed in the proposed fence revision:

· Increase the fence height from six feet to eight feet in C-2 (Heavy Commercial Zoning Districts), I-1 (Light-Industrial Zoning Districts), and I-2 (Heavy-Industrial Zoning Districts),

· specify the change in the fence height of eight feet shall be restricted to security purposes only in a C-2 (Heavy Commercial Zoning District),

· the type of fence should be vinyl coated with a color of black or hunter green,

· specify no barb wire will be allowed on any eight foot fence,

· setback restrictions will not apply in Industrial Zoning Districts,

· Article IV, Section 22-113 (6) should include “or” to address eight foot vinyl chain link fences in a heavy commercial district,

· fencing in industrial districts will be addressed separately..

With no further discussion, the proposed fence revision will be presented at the next Planning and Zoning Meeting prior to being adopted by Mayor & Council.

There being no further business to discuss, Commissioner Fletcher made a motion to adjourn at approximately 7:00 p.m. Motion was seconded by Commissioner Reardon and passed without opposition.

August 11, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
AUGUST 11, 2008



The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, July 28, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Robert Byard, Charles Archer and Mary Louis Lanier. Councilwoman Rebecca Benton, Councilman Bruce Allen, Mayor Mike Lamb, Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by Larry Olliff. Motion was seconded by Charles Archer and passed without opposition.

PUBLIC HEARING
1. Mike Altman with Cortland Partners, on behalf of Henry Morgan, has petitioned the City of Pooler for a parking variance of .35 parking spaces per unit due to the irregularity of parcel 5-C located off Pine Barren Road. This would reduce the number of parking spaces by 88: Mike Altman with Courtland Partners presented the parking variance to the board for their review and recommendation. According to Article III, Section 5C, a minimum of 2 (two) parking spaces per unit shall be required on all multi-family residential districts. However, the parking plan for this proposed development is designed with a parking ratio of 1.65 spaces per unit. The development is for the Morgan Tract, Parcel C-1, which is approximately 14.1 acres of land and is located at the intersection of Pine Barren and Wild Cat Dam Road and will consist of ten, three-story apartment buildings (250 units) with the peripheral amenities. The property is bounded by wetlands to the north, Morgan Pines subdivision to the east, single-family residential development to the west and south. The parcel is classified as multi-family, which is consistent with the proposed use. Mr. Altman stated that the intent of the overall design concept is to protect and preserve a number of old Live Oak Trees that currently exist. He further stated that this parking variance met all three (3) of the City of Pooler’s Variance Standards and is petitioning the parking variance based on the parking count within other municipalities as well as to benefit the surrounding neighborhoods with the overall wetland system and tree canopy. Furthermore, he stated that the developer’s objective is to feel out the environmental integrity of this project and the impact on the land. He further stated that this project was designed according to the surrounding atmosphere and not to replicate other apartment complexes, the idea of a Spanish Colonial Architecture design was created. Further, he provided details concerning the proposed conceptual master plan which illustrated the location of the main entrance which will be off of Wild Cat Dam Road, with a large Live Oak tree being transplanted from one area of the site to the center island in front of the main building. Further, the front of the buildings will have a very ornate facade, a center arcade that leads to the resort style swimming pool that will lead out to the proposed Live Oak Grove. Mr. Altman stated that decreasing the number of parking spaces is not only due to the irregularity of the parcel, but with the Live Oak Grove design and the tremendous size and age of the proposed undisturbed trees, also have an immense effect on the unit to parking ratio. There was discussion from the board concerning the height of the buildings, the number of bedrooms, the number of covered garage spaces along with the location of the garages, the distance from parking spaces to the buildings, parking lot island coverage, emergency vehicle access, bus transportation in and out of the complex, public safety, sidewalks, and the type of curbing being proposed. With the board concerned about setting precedence, Chairman Roberts recommended an amendment to the Morgan Family PUD Development Standards to change the allowable parking ratio in a multi-family development. With no other comments, a motion was made by Commissioner Archer to recommend tabling this item in order to further discuss the possibility of amending the Morgan Family PUD Development Standards regarding the parking ratio and also reminded the petitioner to keep in mind the requirements for landscaping islands throughout a multi-family development. Motion was seconded by Commissioner Lanier and passed without opposition.

NEW BUSINESS
2. Site Plan Review of a proposed 1690 SF addition to Pooler Family Dental Center located at 91 Brighton Woods Drive: In view of the fact the petitioner was not present, a motion was made by Commissioner Olliff to move this item to the end of the agenda. Motion was seconded by Commissioner Archer and passed without opposition. At the end of the meeting, the board again considered review of this item. Since the addition did not include utilities, the drainage and parking was not affected, there was little to review. Therefore, a motion was made by Commissioner Byard to recommend approval of the site plan of a proposed 1690 sf addition to Pooler Family Dental Center located at 91 Brighton Woods Drive. Motion was seconded by Commissioner Lanier and passed without opposition.

3. Site Plan / Landscape Plan Review for Christ Presbyterian Church located at 1765 Quacco Road: Jay Maupin with Maupin Engineering, on behalf of Christ Presbyterian Church, presented the site plan to the board for their review and recommendation. Mr. Bill Cox, Construction Administrator, with Gunn Meyerhoff Shay Architects, PC was also available for comments. Mr. Maupin stated that there are three (3) engineering comments that need to be addressed which include, the technical issues regarding the hydrology report, the access off of Spanton Crescent, and the church parking lot. Further, the Spanton Crescent access is gravel and is currently being used as a construction entrance for the adjacent development. The Spanton Crescent right-of-way has not been dedicated to the City of Pooler. Mr. Maupin further stated that he has received a letter from Savannah Quarters on August 11, 2008, granting approval to use the right-of-way on Spanton Crescent (in front of the church site) for accessing the construction site of Christ Presbyterian Church. However, this is an unimproved street with improvements not beginning until August of 2010. Further, the construction of the church may take anywhere from 12 to 14 months to complete, therefore; the church will need to utilize this unimproved corridor during this time frame. During the Planning & Zoning meeting, there was some discussion concerning the parking surface, accessing the construction site, size of sanctuary, and handicap parking surface. With no further comments, a motion was made by Commissioner Olliff to table this item until further clarification can be received from the City Engineer concerning comment 1 (b) from the letter dated August 5, 2008. Motion died for lack of a second. Following further discussion concerning the engineering comments, a motion was made by Commissioner Archer to recommend approval of the site plan for Christ Presbyterian Church located at 1765 Quacco Road, subject to all of the engineering comments being addressed with the exception of the comment regarding the issue of the paved driveway from Pooler Parkway to the entrance of the proposed church being resolved by Mayor and Council. Motion was seconded by Commissioner Byard and passed without opposition. After review of the landscape plan, a motion was made by Commissioner Byard to recommend approval of the landscape plan for Christ Presbyterian Church located at 1765 Quacco Road. Motion was seconded by Commissioner Olliff and passed without opposition.

4. Review of proposed amendments to Article IV – Fence Ordinance: The proposed amendments to Article IV of the Fence Ordinance was presented to the Planning & Zoning Board Members for discussion and recommendation for approval. There was some discussion regarding allowing 6’ galvanized fences with three strands of barbed wire and 8’ vinyl coated fences in both, C-2 (Heavy Commercial) and all Industrial Zoning Districts. The board also recommended any galvanized fencing with or without barbed wire will need approval of both, the Planning & Zoning Commission and City Council. A motion was made by Commissioner Archer to table this item for further discussion at the next meeting. Motion was seconded by Commissioner Olliff and passed without opposition.

There being no further business to discuss, Commissioner Lanier made a motion to adjourn at approximately 8:10 p.m. Motion was seconded by Commissioner Byard and passed without opposition.

August 25, 2008


CITY OF POOLER
PLANNING AND ZONING MINUTES
AUGUST 25, 2008



The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, August 25, 2008 at 6:00 p.m. Members present were, Larry Olliff, Robert Byard, Charles Archer, Nannette Ringham, James Reardon, Scotty Fletcher and Mary Louis Lanier. Councilwoman Rebecca Benton, Councilman Bruce Allen, Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Co-Chairman Larry Olliff called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Larry Olliff led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by Scotty Fletcher. Motion was seconded by Charles Archer and passed without opposition.

PUBLIC HEARING
1. Rosa Campbell on behalf of Ercole Gaglio, has petitioned the City of Pooler to rezone 708 West Highway 80 from C-1, Light Commercial to C-2, Heavy Commercial: Rosa Campbell on behalf of Ercole Gaglio presented the rezoning petition to the board for their review and recommendation. Ms. Campbell stated that she is asking for the property to be re-zoned to allow beer and wine sales in order to generate more business. Further, she stated without a beer and wine license, this will place a bigger hardship on the business. Ms. Campbell also stated that the restaurant has actually received over 1,000 signatures from existing customers supporting the request to sell beer and wine. Wendy Jones, L.I.P.S. (Little Italy Pizza and Subs) expressed concerns to the board regarding approximately four (4) years ago, all of the restaurants on this side of I-95 were informed that no more beer and wine license would be issued, but all of the new restaurants have a beer and wine license. During the Planning & Zoning meeting, there was discussion concerning, recent re-zoning petitions in the area, spot zoning, traffic on Durden Drive, adequate buffers, adjacent zoning ,and the number of parking spaces currently available, and the option of a proposed text amendment to allow a restaurant with beer & wine sales as a conditional use within the C-1 zoning district. Co-Chairman Olliff also reminded the board to review Section 10. “Standards for Zoning Ordinance or Map Amendments” numbers 1, 2, 3 , and 7:

· One (1) ~ Is this request a logical extension of a zoning boundary which would improve the pattern of uses in the general area?

· Two (2) ~ Is this spot zoning and generally unrelated to either existing zoning or the pattern of development of the area?

· Three (3) ~ Could traffic created by the proposed use or other uses permissible under the zoning sought traverse established single-family neighborhoods on minor streets, leading to congestion, noise and traffic hazards?

· Seven (7) ~ Would the proposed use precipitate similar requests which would generate or accelerate adverse land use changes in the zone or neighborhood?

Public Comments: Mrs. Sandra Glick, adjacent property owner stated that she does not have a problem with the property being rezoned from C-1 (Light-Commercial) to C-2 (Heavy Commercial.) Petitioner’s Response: In response, Ms. Campbell stated that she was not aware of recent rezoning petitions in the area of the business. Further, that the traffic on Durden has never been an issue since the access is from U.S, Highway 80 and exits onto Durden drive, due to the fact of the access from U.S. Highway 80 can not be widened anymore per the Department of Transportation. Ms. Campbell also stated that the buffer is more than adequate from the rear of the property to the property line of the adjacent residence. Following further discussion regarding whether the petitioner should withdraw the rezoning request and propose a text amendment, Councilwoman Benton reminded the applicant that if the request was denied by Council, the 12-month limitation would apply. With no further comments, a motion was made by Commissioner Archer to recommend denial based on numbers 1, 2, 3, and 7 of Section 10 “Standards for Zoning Ordinance or Map Amendment.” motion died for lack of a second. Following further discussion concerning the petition, a motion was made by Commissioner Fletcher to approve the rezoning of 708 West Highway 80, from C-1 (Light-Industrial) to C-2 (Heavy –Commercial), based on the hours of operations being limited to the hours discussed during the Planning & Zoning meeting, which are closing at 9:00 p.m. Monday thru Thursday, closing at 10:00 p.m. on Friday and Saturday nights, with no Sunday sales. Motion was seconded my Commissioner Ringham, and passed with Commissioner Reardon and Commissioner Archer opposing.iwHiHiHWith

2. North Point Industrial, LLC has petitioned the City of Pooler for an overhead utility variance to allow for overhead power supply to provide street lighting fixtures to be mounted on the utility poles along Distribution Drive: James Reardon stepped down to excuse himself from any discussion of this item. Terry Coleman with Kern-Coleman & Company on behalf of North Point Industrial, LLC presented the petition for an overhead utility variance to the board for their review and recommendation. Mr. Coleman stated that this was an oversight by the engineering firm and based on the substantial cost involved to have the utilities run underground at this point, the petitioner is asking for the City of Pooler to allow the overhead power supply to remain in place running along Distribution Drive, as well as allow street lights to be placed on the existing utility poles. Mr. Coleman further stated that during the pre-construction meeting, there was no representative from Georgia Power, and throughout the entire process, the utilities were never questioned until the final inspection. According to the Appendix B, Article VI, Section 604.01 of the Subdivision Regulations, all utilities shall be run underground. Further, all of the warehouses have been completed, certificate of occupancy’s have been issued, and tenants are presently operating their business within the warehouses. During the Planning and Zoning meeting there was some discussion concerning the utilities going to the existing warehouses, the extension of Distribution Road, the location of the lighting fixtures, if the road is public or private, the length of Distribution Drive, the cost difference between underground utilities and overhead utilities, who would be responsible for maintaining the road, and the fact if the board recommends approval of this variance will this set precedence for other developers. In response, Mr. Coleman stated that all of the power supply going to the existing warehouses is underground, the location of the lighting fixtures will be placed on the existing utility poles, the length of Distribution Drive is approximately 5,000’, the road has been platted as a public road, the cost difference of the overhead verses the underground power supply is approximately over one-million dollars, and there is not anything put into place as to who will maintain this public road. With no further comments, a motion was made by Commissioner Ringham to recommend approval of the overhead utility variance to allow for overhead power supply to provide street lighting fixtures to be mounted on the utility poles along the existing portion of Distribution Drive based on the request meeting variance standards 1 and 3. Motion was seconded by Commissioner Lanier and passed without opposition. James Reardon returned to his seat on the board.

OLD BUSINESS:
3. Review of proposed amendments to Article IV – Fence Ordinance: The following items should be addressed in the proposed fence revision:

· Specify gauge of fence, and

· Specify barbed wire will be of vinyl coated to match the existing fence framework system (i.e. color).

With no further discussion, the fence ordinance will be revised to reflect the aforementioned changes and presented for approval at the next Planning and Zoning Meeting prior to being adopted by Mayor & Council.

There being no further business to discuss, Commissioner Archer made a motion to adjourn at approximately 7:30 p.m. Motion was seconded by Commissioner Ringham and passed without opposition.

September 8, 2008


CITY OF POOLER
PLANNING AND ZONING MINUTES
SEPTEMBER 8, 2008



The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, September 8, 2008 at 6:00 p.m. Members present were, Wilson Roberts, Larry Olliff, Robert Byard, Charles Archer, Nannette Ringham, James Reardon, Scotty Fletcher and Mary Louis Lanier. Councilwoman Rebecca Benton, Councilman Bruce Allen, Mayor Mike Lamb, Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Roberts called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.

PUBLIC HEARING
1. Chatham County Board of Education has petitioned the City of Pooler for a 2’ fence height variance to install a 6’ chain link fence around the perimeter of West Chatham Elementary School located on Pine Barren Road: Michael Coon, Senior Director of Operations on behalf of Chatham County Board of Education presented the fence height variance to the board for their review and recommendation. The purpose of this request is to install a 6’ chain link fence around the perimeter of West Chatham Elementary School to increase the security of the students and staff members. According to Article IV, Section 22-113, a chain link fence is restricted to the rear and side yards with a maximum height not to exceed 4 (four) feet. Mr. Coon stated that it is the intent of the Chatham County Board of Education to install security fences around the perimeter of all public schools located within Chatham County. The following concerns were expressed by the Board: the perimeter fence in general, vandalism, access to the soccer field and walking track after school hours, the cost, height and type of the fence, emergency entrance and exit gates, set back lines on Pine Barren Road, the amount of proposed “jogs” illustrated on the fence drawing (eliminate as many as possible to create a “cleaner” installation look), the number of unexpected visitors/parents observed in the rear of the schools, the connectivity of the fences between the two (2) schools, and locks on the gates. Petitioner’s Comments: In response, Mr. Coon stated that due to the current results generated by a security consultant, the fencing projects stem from recommendations presented to the Chatham County Board of Education by the consulting firm, and only a portion of the school perimeter is actually going to be confined. Further, the cost of the fence for both West Chatham Elementary and Middle School is projected to be approximately $20,000.00 per school. He also stated that if the fence needs to be placed in a different area due to the setback restrictions, this will have to be brought before the school board for final approval. With no further comments, a motion was made by Commissioner Archer to recommend approval for a 2’ fence height variance to install a 6’ chain link fence around the perimeter of West Chatham Elementary School, contingent upon the fence being of a dark green vinyl coated material, and the agreement for emergency vehicles to access the side fenced in areas in case of a fire, and the variance request meeting #1 and #3 of the Variance Standards. Motion was seconded by Commissioner Ringham, with Commissioner Lanier opposing.


2. Chatham County Board of Education has petitioned the City of Pooler for a 2’ fence height variance to install a 6’ chain link fence around the perimeter of West Chatham Middle School: Michael Coon, Senior Director of Operations on behalf of Chatham County Board of Education presented the fence height variance to the board for their review and recommendation. The purpose of this request is to install a 6’ chain link fence around the perimeter of West Chatham Elementary School to increase the security of the students and staff members. According to Article IV, Section 22-113, a chain link fence is restricted to the rear and side yards with a maximum height not to exceed 4 (four) feet. This item was included in the discussion of item #1. The following concerns regarding the middle school were also expressed by the Board: vandalism, access to the soccer field and walking track after school hours, the cost, height and type of the fence, emergency entrance and exit gates, the number of unexpected visitors/parents observed in the rear of the schools, the connectivity of the fences between the two (2) schools, and locks on the gates. Petitioner’s Comments: In response, Mr. Coon stated that due to the current results generated by a security consultant, the fencing projects follow from the recommendations presented to the Chatham County Board of Education by the consulting firm. Further, only a portion of the school perimeter is actually going to be confined, not necessarily the soccer field or the walking track at this point. With no further comments, a motion was made by Commissioner Archer to recommend approval for a 2’ fence height variance to install a 6’ chain link fence around the perimeter of West Chatham Middle School, contingent upon the soccer field and the walking track not being enclosed, emergency vehicle access, and the fence being of a green vinyl coated material. Motion was seconded by Commissioner Fletcher, with Commissioner Lanier opposing. iwHiHiHWith

3. Chatham County Board of Education has petitioned the City of Pooler for a 2’ fence height variance to install a 6’ chain link fence around the perimeter of Pooler Elementary School:. Michael Coon, Senior Director of Operations on behalf of Chatham County Board of Education presented the fence height variance to the board for their review and recommendation. The purpose of this request is to install a 6’ chain link fence around a portion of the perimeter of Pooler Elementary School to increase the security of the students and staff members. According to Article IV, Section 22-113, a chain link fence is restricted to the rear and side yards with a maximum height not to exceed 4 (four) feet. Public Comments: Joseph Hambor, property owner of 307 Gleason Avenue expressed his concerns to the board regarding the Chatham County Board of Education fencing in his 60’ R/W in the rear of his property that is platted from his 1964 plat, and the ability to continue to access the rear of his property. Nolan Salter, property owner of 427 Cliff Drive expressed his concerns regarding the northwest corner not being fenced in, the maintenance of the grass surrounding the perimeter of the fence as well as the one (1) foot set back in between the adjacent property owners fence lines and the proposed perimeter fence around the school, and the type of fence material. Cathy Bartlett, resident in the Savannah Quarters area expressed her affirmative view concerning school fences by stating that she is in favor of fencing for the safety for our children, how important this issue really is, and what a huge concern this is to the community. She also stated that Pooler as a whole needs to take proper precautions before it is too late and reminded the board that many Pooler residents are choosing the private school spectrum not only for education purposes, but because of the lack of safety and security of our children. Ann Miller, property owner of 431 Cliff Drive expressed her concerns to the board regarding the color of the proposed fence, the proposed chemical for plant control in the one foot separation area, and access to the wooded area for emergency vehicles. Petitioner’s Comments: Mr. Coon responded by stating that he sent a letter to each of the adjacent property owners along Cliff Drive before the project was ever put into place to inform the homeowners of what was going on. He further stated that many of the homeowners oppose the fence in its entirety, some are mutual and others are asking for several different amount of space to be provided. Further, that the grass will be controlled with vegetation and he will ask the school board to make every effort possible to assure the grass is maintained. With no further comments, a motion was made by Commissioner Fletcher to approve the 2’ fence height variance to install a 6’ chain link fence around the perimeter of Pooler Elementary School, contingent upon the fence color being as described in the City of Pooler’s proposed fence ordinance. Motion was seconded by Commissioner Ringham, with Commissioners Archer, Fletcher, and Ringham in favor and Commissioner Lanier, Olliff, and Reardon in opposition. To break the tie, Chairman Roberts voted against the motion. Motion passed. Commissioner Reardon then made a motion to recommend approval for the 2’ fence height variance to install a 6’ chain link fence around the perimeter of Pooler Elementary School, contingent upon the fence being placed on the school board property line and galvanized material being used for the fence. Motion died due to lack of second. Commissioner Archer then made a motion to recommend approval for the 2’ fence height variance to install a 6’ chain link fence around the perimeter of Pooler Elementary School with the fact of the request meeting numbers 1 and 3 of our Variance Standards, contingent upon the entire perimeter being fenced in to also include the northwest quadrant. Motion was seconded by Commissioner Archer with Commissioners Archer, Fletcher, and Ringham in favor and Commissioners Lanier, Reardon, and Olliff in opposition. To break the tie, Chairman Roberts voted in favor of the motion. Motion passed.

OLD BUSINESS:
4. Review of proposed amendments to Article IV – Fence Ordinance: The proposed changes were made to the fence ordinance to address the Board’s comments during the previous meeting. With no further comments, Commissioner Reardon made a motion to approve the proposed amendments to the Fence Ordinance. Motion was seconded by Commissioner Olliff and passed without opposition.

NEW BUSINESS:
5. Minor Subdivision Plan Review of Parcel 1, ADK Investments Tract into two (2) lots, Parcel 1-A and Parcel 1-B located East of the intersection of Pine Barren Road and U.S. Highway 80: Commissioner Lanier and Reardon stepped down to excuse themselves from any discussion concerning this item. Michael Fell with Kern-Coleman Engineering presented the minor subdivision plat to the board for their review and recommendation. Mr. Fell stated that the intent is to subdivide this one parcel into two parcels, with Parcel l-A being approximately 2.35 acres and the remaining portion being approximately 4.1 acres. He further stated that Parcel 1-A and Parcel 1-B will share a 45’ x 100’ access easement that extends to Highway 80, but is still waiting for final approval for the proposed curb-cut from the D.O.T. (Department of Transportation.) Further, the total frontage of the property is approximately 500’. During the Planning & Zoning meeting there was some discussion concerning traffic and the possibility of a deceleration lane. With no further questions, Commissioner Archer made a motion to recommend approval of the minor subdivision plat of Parcel 1, ADK Investments Track into two (2) lots, Parcel l-A and Parcel 1-B located east of the intersection of Pine Barren Road and Highway 80. Motion was seconded by Commissioner Olliff and passed without opposition. Commissioner Lanier and Commissioner Reardon returned to their seat on the board.

6. Preliminary Construction Plan Review / Tree Ordinance Compliance for Towne Center @ Godley Station ~ Phase I, located on the west side of Benton Boulevard, behind Cheddar’s Restaurant: Joey White with Thomas & Hutton Engineering Company presented the preliminary construction plan to the board for their review and recommendation. Mr. White stated that this is Phase I and will consist of installing the water, sewer, storm, and roadway systems to serve a 24 acre tract of land. He further stated that the storm water detention pond will serve the entire site and the average water depth is approximately 5’. Further, the property on the left side is bordered by wetlands and to the right side is bordered by The Merritt @ Godley Station Apartments which is in the City of Savannah. Further, 2.8 acres of disturbed land is projected for the entrance road which will serve the lots 2, 3, 4 and to Lot #1 where the future family entertainment center is proposed. He further stated that as each parcel is developed, individual lots will be responsible for the tree count requirement. Motion was made by Commissioner Fletcher to recommend approval for the preliminary construction plan for Towne Center @ Godley Station ~ Phase I, located on the west side of Benton Boulevard, behind Cheddar’s Restaurant, subject to all of the engineering comments being addressed. Motion was seconded by Commissioner Archer and passed without opposition. The developer has been notified that they must comply with the tree ordinance during the time of development.

There being no further business to discuss, Commissioner Reardon made a motion to adjourn at approximately 8:15 p.m. Motion was seconded by Commissioner Archer and passed without opposition.

September 22, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
SEPTEMBER 22, 2008

The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, September 22, 2008 at 6:00 p.m. Members present were, Wilson Roberts, Larry Olliff, Robert Byard, Charles Archer, James Reardon, Scotty Fletcher and Mary Louise Lanier. Councilwoman Rebecca Benton, Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Roberts called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as amended upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.

NEW BUSINESS
1. Site plan Review for Pooler Parkway Access Drive to serve the Rebecca West Property: Steve Wohlfeil of HGB&D Consulting Engineers presented the site plan to the board for their review and recommendation. Mr. Wohlfeil stated that the revised sketch plan was presented to Council in May of 2008 for approval. Commissioner Olliff asked if there was any plan to add more erosion control measures. In response, Mr. Wohlfeil stated that this was one of the recommendations received from Downer Davis, with Davis Engineering, Inc. and they concur. With no further comments, a motion was made by Commissioner Olliff to recommend approval of the site plan for Pooler Parkway Access Drive to serve the Rebecca West Property. Motion was seconded by Commissioner Reardon and passed without opposition.

2. Site Plan / Landscape Plan Review for The Dawg House Grill Restaurant proposed at 1205 East Highway 80: Jay Maupin with Maupin Engineers presented the site plan to the board for their review and recommendation. Mr. Maupin stated that the outstanding comments from Bill Nicholson with HGB&D are pertaining to drainage calculations and the functionality of the porous pavers which is being used as the detention facility for this project. Mr. Maupin also stated that the detention facility of this site will include portions of the parking containing interlocking brick with approximately 10 to 15 percent open area, brushed with eighty-nine stone to prevent clogging of the water. Further, all of the existing asphalt and curb cuts on this site will be removed and the roadside drainage along Sharon Court will be reestablished as well as the existing drainage easement that runs down through McBride Plumbing and off to the east. Commissioner Archer questioned the sidewalk along the horseshoe pit and the type of dumpster enclosure. In response, Mr. Maupin stated that the horseshoe pit is designed to be accessed from the inside area only, due to the fact of delivery truck access in that area. Further, the dumpster enclosure will be of masonry overlaid with the facade matching the exterior of the building. Mr. Dennis Loftin, Owner, presented a representation of what the finished restaurant will look like, along with a replica of the “Dawg”. Jackie Carver, Zoning Administrator, asked Mr. Maupin to explain to the board what has transpired with the access drive, attorneys, and etc. concerning the site development. In response, Mr. Maupin stated that in the beginning the lot actually had two (2) parcel identification numbers; the frontage road ownership was in question, along with access issues. The two (2) parcel identification numbers have been corrected, the ownership of the frontage road has been determined not to be the City of Pooler’s and has since been purchased by the same owner as the site being discussed, and with the access issues being resolved. With no further questions Commissioner Archer made a motion to approve the site plan for The Dawg House Grill Restaurant, contingent upon all of the engineering comments being addressed. Motion was seconded by Commissioner Fletcher, and passed without opposition. After review of the landscape plan for this project, a motion was made by Commissioner Olliff to approve the plan. Motion was seconded by Commissioner Reardon and passed without opposition.

3. Review and Recommendation to adopt the City of Pooler Comprehensive Plan Partial Update: The City of Pooler Comprehensive Plan Partial Update was presented to the board for their review and recommendation. Councilwoman Benton questioned if all of the comments that were brought before the group have been addressed. In response, Jackie Carver, Zoning Administrator, stated that she will check and make sure the revisions have been made. Commissioner Archer questioned if the Housing Authority is the same thing as The Pooler Development Authority. In response, Mrs. Carver stated that they are both considered the same. With no further comments, a motion was made by Commissioner Olliff to recommend the adoption of the City of Pooler Comprehensive Plan Partial Update. Motion was seconded by Commissioner Fletcher and passed without opposition.

There being no further business to discuss, Commissioner Fletcher made a motion to adjourn at approximately 6:30 p.m. Motion was seconded by Commissioner Lanier and passed without opposition.

October 13, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
OCTOBER 13, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, October 13, 2008 at 6:00 p.m. Members present were, Wilson Roberts, Larry Olliff, Robert Byard, Nannette Ringham, James Reardon and Scotty Fletcher. Councilwoman Rebecca Benton, Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.


Larry Olliff gave the invocation and Wilson Roberts led the Pledge of Allegiance.


The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.


PUBLIC HEARINGS :

1. Conditional Use Request of Karen Jones to operate a “Family Home Daycare” at 1201 Crawford Way located in Garden Acres Subdivision: Karen Jones presented her request for a conditional use to operate a “Family Home Daycare” from her residence located at 1201 Crawford Way located in Garden Acres Subdivision to the board for their review and recommendation. If approved, she would be allowed to keep from three (3) to six 6) children from approximately 7:00 a.m. until 6:00 p.m., Monday through Friday. Chairman Roberts reminded Mrs. Jones that she must adhere to the following requirements outlines in the City of Pooler Ordinance, such as fencing and off-street parking. During the Board meeting there were concerns with the number of paved parking spaces, fencing and a ladder leaning against a tree in the back yard area. In response, Mrs. Jones stated that her husband has been using the ladder to clean off the roof, she will park on the right side of the driveway to avoid blocking other vehicles, and presently the entire rear portion of her property is fenced in with a chain link fence. Councilwoman Benton questioned Jackie Carver, Zoning Administrator, if the information presented containing check marks is all of the adjacent property owners that were notified. In response, Mrs. Carver stated that the check marks indeed represent the adjacent property owners that were notified of this conditional use request. With no further comments, Commissioner Olliff recommended approval of the conditional use request of Karen Jones to operate a “Family Home Daycare” at 1201 Crawford Way located in Garden Acres Subdivision. Motion was seconded by Commissioner Fletcher and passed without opposition.


2. Text Amendment proposed by Rosa Campbell to add Restaurant with beer and wine sales as a conditional use in the C-1, Light Commercial Zoning District: Rosa Campbell on behalf of Ercole Gaglio presented the text amendment petition to the board for their review and recommendation. Ms. Campbell stated that she is asking to add restaurant with beer and wine sales as a conditional use in the C-1, Light Commercial Zoning District. During the Board meeting, there was discussion concerning transitional zoning. Councilwoman Benton stated that there is a residentially zoned district directly behind this particular business, but it fronts U.S. Highway 80, which is a major arterial. With no further comments, a motion was made by Commissioner Ringham to recommend approval of the text amendment proposed by Rosa Campbell to add restaurant with beer and wine sales as a conditional use in the C-1, Light Commercial Zoning District, contingent upon the alcohol sales being made in conjunction with meal sales. Motion was seconded by Commissioner Reardon and passed with Commissioner Olliff opposing.


NEW BUSINESS:

3. Review and recommendation of proposed amendments to the Morgan Family PUD Development Standards: Mike Altman with Cortland Partners presented the proposed text amendment to the Morgan Family PUD Development Standards to the board for review and recommendation. The amendments were discussed in detail during the PUD Review Board meeting prior to this meeting. The PUD Review Board recommends approval of the amendment to change the minimum off-street parking requirements within multi-family developments to 1.8 spaces per unit, to approve the amendment to allow up to 5% of the required number of spaces for compact spaces, delete the proposed 60’ roof height amendment, and change the building height to 50’ as defined in the City of Pooler’s Zoning Ordinance. With no comments, Commissioner Fletcher made a motion to recommend approval of the proposed text amendment to the Morgan Family PUD Development Standards to allow off-street parking for multi-family parcels to be a minimum of 1.8 spaces per unit, to allow up to 5% of the required number of spaces for compact spaces, and the maximum building height being 50’ as defined in the City of Pooler’s zoning ordinance. Motion was seconded by Commissioner Reardon and passed without opposition.


4. Posting of Maintenance Bond / Final Plat Review of right-of-way plat for Memorial Boulevard, Phase I: Matt Gerken with Thomas & Hutton Engineering, on behalf of 929 Properties, presented the final plat to the board for their review and recommendation. During the board meeting there were questions concerning the closure of the entrance to Memorial Boulevard. In response, Mr. Gerken stated that the road has not been accepted by the City of Pooler; therefore it is not considered a public road. With no further comments, Commissioner Ringham made a motion to recommend posting of the maintenance bond and approval of right-of-way plat for Memorial Boulevard, Phase I. Motion was seconded by Commissioner Olliff and passed without opposition.


There being no further business to discuss, Commissioner Ringham made a motion to adjourn at approximately 6:35 p.m. Motion was seconded by Commissioner Reardon and passed without opposition.

October 27, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
OCTOBER 27, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, October 27, 2008 at 6:00 p.m. Members present were, Wilson Roberts, Charles Archer, Larry Olliff, Mary Louise Lanier, Nannette Ringham, James Reardon and Scotty Fletcher. Councilwoman Rebecca Benton, Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.


Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.


The minutes of the previous meeting were approved as amended upon a motion made by Larry Olliff. Motion was seconded by Charles Archer and passed without opposition.


PUBLIC HEARINGS:



1. Conditional Use Request of Tonice Cooper to operate a “Family Home Daycare” at 187 Hamilton Grove Drive:

Tonice Cooper presented her request for a conditional use to operate a “Family Home Daycare” from her residence located at 187 Hamilton Grove Drive to the board for their review and recommendation. If approved, she would be allowed to keep from three (3) to six (6) children from approximately 7:00 a.m. until 6:00 p.m., Monday through Friday. During the Board meeting there was discussion concerning the amount of parking spaces available and fencing requirements. In response, Mrs. Cooper stated to the board that the rear portion of her property is fenced and she will park her vehicles inside the garage to eliminate any parking issues. Mrs. Cooper presented to the board a letter of approval received from Hamilton Grove Homeowners Association. With no further comments, Commissioner Olliff recommended approval of the conditional use request of Tonice Cooper to operate a “Family Home Daycare” at 187 Hamilton Grove Drive. Motion was seconded by Commissioner Ringham and passed without opposition.


NEW BUSINESS:



2. Final Plat Review for Phase II, Pooler Park West, LLC located at 1018 West Highway 80 so each building can have individual parcel identification numbers for tax purposes: James Reardon stepped down to excuse himself from any discussion of this item. Michael Fell with Kern-Coleman & Co. presented the final plat for Phase II, Pooler Park West, LLC to the board for review and recommendation. Mr. Fell stated that the owner is requesting to divide the 11.659 acres into six (6) parcels. Councilwoman Benton questioned the adjoining property as Worthington Estates, due to a homeowner inquiring about the development of the parcels. In response, Mr. Fell stated that he was not sure of the adjoining ownership, but pointed out to the board the 50’ buffer as well as the 30’ private access easement separating the two (2) parcels. Commissioner Olliff questioned the accuracy of the intersecting streets on the vicinity map. In response, Mr. Fell stated that he will check to make sure this information is correct. With no further comments, Commissioner Ringham recommended approval of the final plat for Phase II, Pooler Park West, LLC located at 1018 West Highway 80 so each building can have individual parcel identification numbers for tax purposes, contingent upon the vicinity map being corrected. Motion was seconded by Commissioner Fletcher and passed without opposition. James Reardon returned to his seat on the board.


3. Site Plan / Landscape Plan review for Pooler Marketplace, a 17.5 acre commercial development located at Pooler Parkway and Park Avenue:

Hal Kraft with HGB&D presented the site plan for Pooler Marketplace to the board for their review and recommendation. The proposed development is part of a larger 36 acre tract to be developed and subdivided at a later date and at this time consists of an anchor high-end grocery store, with other retail shops and restaurant uses totaling 77,200 square feet. Two future development areas fronting Pooler Parkway, one on each side of the entrance drive, are included in the project so that the grading for these sites can be done along with the current infrastructure work needed for future subdividing. The driveways and drainage system for the project will be privately owned and maintained. The water and sewer mains for the project will be owned and maintained by the City of Pooler. Access to the project will be from Park Avenue and Pooler Parkway. The access to Park Avenue will be by full-movement intersections. On Pooler Parkway, there will be a right-in/right-out access to the eastbound lanes and a new left-in only movement from the westbound lanes. A traffic study has been prepared on the new left-in only crossing and the findings were, this access has no detrimental effect on the Pooler Parkway traffic and should help reduce the left turn movements required at the Park Avenue Intersection, which is planned for signalization in the near future to improve traffic flow at this particular intersection. During the Board meeting, there was discussion concerning traffic flow, parking lot requirements, engineering comments, and the type of detention pond being proposed. In response, Mr. Kraft stated that revised plans will be delivered to Downer Davis, on Tuesday, October 28, 2008, funds for a traffic signal are currently being discussed, and the parking on site is provided at the rate of five (5) spaces per 1,000 square feet, with 386 spaces being required and 388 spaces provided. Further, the detention pond will be approximately 3.3 acres and will remain dry with cypress trees being proposed in the basin area, but reminded the board this will not serve as the main detention pond. With no further comments, Commissioner Reardon made a motion to recommend approval of the site plan for Pooler Marketplace, contingent upon all of the engineering comments being addressed. Motion was seconded by Commissioner Ringham and passed without opposition. The landscape plan was presented to the board with Commissioner Fletcher questioning the parking lot island coverage requirements and Commissioner Olliff questioning the tree count requirements. In response, Mr. Kraft stated that this site has recently been timbered; therefore, the developer is proposing to maintain the buffer requirements along Pooler Parkway to comply with the Godley Station PUD. Further, he is aware that the parcel seems to be a bit “front loaded” with trees and will assure the parking lot island requirements will be met as requested by the Board. With no further comments, Commissioner Reardon made a motion to recommend approval of the landscape plan for Pooler Marketplace, contingent upon the parking lot island requirement being met. Motion was seconded by Commissioner Ringham and passed without opposition.


4. Recombination Plat of Lots 408/409 in Westbrook Subdivision, Phase 7A:

Hal Kraft with HGB&D presented the recombination plat of lots 408/409 in Westbrook Subdivision, Phase 7A to the board for their review and recommendation. He stated that a prospective buyer wishes to purchase Lots 408 and 409 in Westbrook Subdivision and have them combined to provide additional area to construct a larger home. The two (2) lots front Wood Haven Court, but the new lot would front Wood Glen Retreat and has been assigned an address of 107 Wood Glen Retreat. At the request of Savannah Quarters, the side and rear building setback was increased and along both Wood Glen Retreat and Wood Haven Court the building setback has been increased to 50’. With no comments, Commissioner Archer made a motion to recommend approval of the recombination plat of lots 408/409 in Westbrook Subdivision, Phase 7A. Motion was seconded by Commissioner Olliff and passed without opposition.


5. Minor Subdivision / Recombination Plat Review for Repete Properties of approximately 10.825 acres into three (3) lots located ion the southwest corner of the intersection of Old Dean Forest Road and U.S. Highway 80:

James Reardon stepped down to excuse himself from any discussion of this item. Michael Fell with Kern-Coleman & Company presented the minor subdivision /

recombination plat for Repete Properties of approximately 10.825 acres into three (3) lots located on the southwest corner of the intersection of Old Dean Forest Road and U.S. Highway 80 to the board for their review and recommendation. Lot 1 will consist of 1.095 acres, Lot 11 will consist of 4.795 acres, and Lot 12 will consist of 4.935 acres. Lot 10 has an existing access from Highway 80 and Lot 12 has an existing access from Old Dean Forest Road. The lots will be served by individual water and sanitary sewer systems. During the Board meeting, there was discussion concerning the availability of water and sewer to this site, the number of septic systems currently serving this site, and the proposed future use. With no further comments, Commissioner Ringham made a motion to recommend approval of the minor subdivision/recombination plat for Repete Properties of approximately 10.825 acres into three (3) lots located in the southwest corner of the intersection of Old Dean Forest Road and U.S. Highway 80. Motion was seconded by Commissioner Olliff and passed without opposition. Commissioner Reardon returned to his seat on the board.



6. Posting of Performance Bond / Final Plat review for a six (6) lot major commercial subdivision of Lot A-2, Towne Center at Godley Station located behind Cheddar’s Restaurant:

Joey White with Thomas & Hutton Engineering Company presented the final plat for a six (6) lot major commercial subdivision of Lot A-2, Towne Center at Godley Station located behind Cheddar’s Restaurant. Mr. White stated that the developer is requesting to subdivide the 24 acre parcel into six (6) lots. With no comments, Commissioner Archer made a motion to recommend posting of the Performance Bond and to recommend approval of the final plat for a six (6) lot major commercial subdivision of Lot A-2, Towne Center at Godley Station. Motion was seconded by Commissioner Fletcher and passed without opposition.


7. Site Plan/ Landscape Plan review for the Family Entertainment Center, Phase II located at 6 Towne Center Court:

Joey White with Thomas & Hutton Engineering presented the site plan for the Family Entertainment Center, Phase II located at 6 Towne Center Court to the board for their review and recommendation. During the Board meeting there was discussion concerning the engineering comments and parking lot island coverage requirements. In response, Mr. White stated that the engineering comments have not been addressed at this time, due to the fact they are all considered minor comments, and he will assure the parking lot island requirements will be met. With no further comments, Commissioner Ringham made a motion to recommend approval of the site plan for the Family Entertainment Center, Phase II located at 6 Towne Center Court, contingent upon all of the engineering comments being addressed. Motion was seconded by Commissioner Reardon and passed without opposition. The landscape plan was presented to the board with Commissioner Archer questioning the dumpster capacity. With no further comments, Commissioner Ringham made a motion to recommend approval of the landscape plan for the Family Entertainment Center, Phase II, located at 6 Towne Center Court, contingent upon the parking lot island requirements being met. Motion was seconded by Commissioner Reardon and passed without opposition.


There being no further business to discuss, Commissioner Fletcher made a motion to adjourn at approximately 7:15 p.m. Motion was seconded by Commissioner Lanier and passed without opposition.

November 10, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
November 10, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, November 10, 2008 at 6:00 p.m. Members present were Wilson Roberts, Larry Olliff, Nannette Ringham, Scotty Fletcher, Robert Byard and James Reardon. Councilwoman Rebecca Benton and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Larry Olliff gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by Larry Olliff. Motion was seconded by James Reardon and passed without opposition.

PUBLIC HEARING:

1. Conditional use Request of Rosa Campbell on behalf of LIPS located at 708 West Highway 80 to sell beer and wine by the drink to eat-in customers.

Rosa Campbell and Carey Campbell presented the conditional use request to the board for their review and recommendation. Commissioner Olliff asked if they had plans of upgrading the roads in and out of the site. In response, Ms. Campbell stated that improvements are proposed and have been approved by DOT. Further, the improvements include moving the water line, widening the drive off U. S. Highway 80, completely redoing the entire parking lot, new dumpster enclosure and relocating the dumpster closer to the building Commissioner Olliff expressed concern about the number and size of semi-trucks making deliveries at this location. Wendy Jones, Manager of LIPS, stated that as long as they have been in business there has never been an accident or incident reported due to the semi-trucks making deliveries to the business. Councilwoman Benton asked the petitioner to provide written approval from the Department of Transportation prior to review of this request by city council. With no other comments, a motion was made by Commissioner Reardon to recommend approval of the conditional use for Rosa Campbell on behalf of LIPS located at 708 West Highway 80 to sell beer and wine by the drink to eat-in customers. Motion was seconded by Commissioner Fletcher and passed without opposition.

2. 2195 Developer’s, LLC has petitioned the City of Pooler for a 265 square foot building setback variance encroachment for Lot 15 located within the Westside Business Park.

Commissioner Reardon stepped down to excuse himself from any discussion of this item. Mark Crapps of Kern-Coleman and Company presented the variance request to the board for their review and recommendation. He explained that lot 15 has street right-of-way frontage on three (3) sides with each having a sixty (60) foot building setback, further creating a hardship for development of the property. The petitioner is requesting a 265 square foot building setback variance encroachment at the cul-de-sac of Westside Court. With no public comments, a motion was made by Commissioner Olliff to recommend approval of the request by 2195 Developers, LLC for a 265 square foot building setback variance encroachment on Lot 15 located within the Westside Business Park based on the request meeting 1 and 2 of the variance standards. Motion was seconded by Commissioner Ringham and passed without opposition. Commissioner Reardon returned to his seat on the board.

3. Harmony Partners, LLC. Agent for Loretta Cockrum of the Foram Group, Inc. has petitioned the City of Pooler to rezone approximately 46.5 acres, formerly known as Parcel 3, from R-1A, Single Family Residential to a PUD-Residential Zoning.

Darrell Callaway of Thomas & Hutton Engineering Company presented the request for

rezoning to the board for their review and recommendation. This item was discussed in more detail by the PUD Review Board prior to this meeting. Harmony Partners, LLC is requesting that the 46.5 acres be added to the Jabot PUD as part of “The Harmony” with access from Quacco Road and Memorial Boulevard. With no public comments, a motion was made by Commissioner Ringham to recommend approval of the rezoning of approximately 46.5 acres, formerly known as Parcel 3, from R-1A to a PUD-Residential

Zoning. Motion was seconded by Commissioner Reardon and passed without opposition.

NEW BUSINESS:


4. Final PUD Approval of the Jabot Tract PUD Master Plan Amendment # 5.

Darrell Callaway of Thomas & Hutton Engineering Company had presented this item to the PUD Review Board prior to this meeting; wherein, there were questions about density and how the additional land would affect the overall Jabot PUD Master Plan. The proposed Amendment # 5 to the Jabot PUD Master Plan includes the following:

· Addition of approximately 46.5 acres formerly known as Parcel 3 to the Jabot PUD Master Plan.

· Revise Master Plan to apply density to Parcel 3 consistent with the approved development plans.

· Revise Master Plan to apply density to Parcel W consistent with the approved development standards.

Therefore, a motion was made by Commissioner Reardon to table this item for two weeks to allow the petitioner to address density issues. Motion was seconded by Commissioner Ringham and passed without opposition.

5. Review of recombination plat of Lots 3 and 4 of a subdivision of Parcel 1-A, a portion of Pooler Development Park Subdivision in order to create more conforming lot lines.

Commissioner Reardon stepped down to excuse himself from any discussion of this item. Mark Crapps of Kern-Coleman and Company presented the recombination plat to the board for their review and comments. He stated the lot lines are being changed back to the original lot configuration. With no public comments, a motion was made by Commissioner Ringham to recommend approval of the recombination plat of Lots 3 and 4 of a subdivision of Parcel 1-A, a portion of Pooler Development Park Subdivision in order to create more conforming lot lines. Motion was seconded by Commissioner Olliff and passed without opposition. Commissioner Reardon returned to his seat on the board.

There being no further business to discuss, Commissioner Ringham made a motion to adjourn at approximately 6:35 p.m. Motion was seconded by Commissioner Byard and passed without opposition.

November 24, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
November 24, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, November 24, 2008 at 6:00 p.m. Members present were, Wilson Roberts, Charles Archer, Larry Olliff, Mary Louise Lanier, Nannette Ringham, Robert Byard and Scotty Fletcher. Councilwoman Rebecca Benton, Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.
Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as amended upon a motion made by Larry Olliff. Motion was seconded by Nannette Ringham and passed without opposition.

OLD BUSINESS

1. Final PUD approval of the Jabot Tract PUD Master Plan Amendment # 5:

Ryan Smith with Thomas & Hutton Engineering Company presented the final PUD approval to the board for their review and recommendation. Amendment # 4 to the PUD approved by the City of Pooler updated the Jabot PUD and revised specific land use locations and development standards for the Harmony Project within the Jabot PUD. Amendment # 5 is proposed to update the Harmony Portion of the Jabot Tract PUD Master Plan. The amendment will include the following:

· Addition of approximately 46.5 acres formerly known as Parcel 3, which is 51.53 acres. Included is a Warranty Deed which grants 5.03 acres from Parcel 3 to Chatham County, therefore, only 46.5 acres will be added,

· Revise Master Plan to include single-family lots within Parcel 3,

· Revise Master Plan to include Parcel W within the Harmony,

· Revise the Master Plan to include single-family lots within Parcel W.

The total acreage of the Harmony project is approximately 385 acres and excluding the 32 acre Health Care Campus, the remaining 353 acres would have an allowable density of 1412 dwelling units. The proposed project will have approximately 1048 units, with a gross development density of 3.0 dwelling units per acre. There were questions from the board concerning the access to the Chatham County Treatment Plant thru Parcel 3. In response, Ryan Smith stated that the developer will not impede on any previous access easement. With no other comments, Commissioner Ringham made a motion to recommend approval of the Final PUD approval of the Jabot Tract PUD Master Plan Amendment # 5. Motion was seconded by Commissioner Archer and passed without opposition.

NEW BUSINESS:

2. Final PUD / Preliminary Construction Plan / Landscape Plan Review for H.H. Hunt Multi-Family Development in Savannah Quarters:

Jennifer Goldberg of Thomas & Hutton Engineering Company presented the Final PUD/ Preliminary Construction Plan to the board for their review and recommendation. This is a planned 21.5 acre multi-family residential community located at the end of Quacco Road just south of I-16. The proposed project consists of 280 units, a clubhouse, two (2) storm water lagoons and associated infrastructure. Access to the property will be from Quacco Road with a secondary emergency access through Berkley Walk. There were questions from the board regarding a proposed fence separating the development from I-16, power poles/guide wires, proposed planting of trees between the units, trash compactor, enclosure type, handicap units, and the boat storage area. In response, Ms. Goldberg stated that there is a 5’ to 10’ berm that will serve as a sound barrier, in addition to the interstate fence that is already in existence. Further, proposed guard rails are in place for the existing power poles and guide wires, the required number of trees will be met as required by the City of Pooler, and according to the previous number of units developed in the past, the size and capacity of the trash compactor is considered adequate. Ms. Goldberg also stated that some of the units will be considered handicap units in addition to all of the floor units being converted as needed and the boat storage area is not proposed as a secured area. With no further comments, a motion was made by Commissioner Fletcher to recommend approval of the Final PUD / Preliminary Construction Plan for H.H. Hunt Multi-Family Development in Savannah Quarters, contingent upon the dumpster enclosure facade matching the exterior of the proposed buildings. Motion was seconded by Commissioner Olliff and passed without opposition. After review of the landscape plan for this project, a motion was made by Commissioner Olliff to approve the plan, contingent upon placing trees between the units. Motion was seconded by Commissioner Archer and passed without opposition.

3. Review of Recombination Plat of a 1.25 acre parcel known as 1810 Old Dean Forest Road for William & Nancy Fountain:

The owner is requesting to combine the two (2) parcels for tax purposes and use as a single-family residence. With no comments, a motion was made by Commissioner Lanier to recommend approval of the recombination plat of a 1.25 acre parcel known as 1810 Old Dean Forest Road for William & Nancy Fountain. Motion was seconded by Commissioner Fletcher and passed without opposition.

4. Posting of maintenance Bond / Final Plat Review of Fairways, Phase 1-A @ Savannah Quarters:

Gary Turnbull with Fairways at Savannah Quarters, LLC. presented the final plat to the board for their review and recommendation. Phase 1-A will consist of 50 townhome lots and is located on Kingfisher Circle off of Blue Moon Crossing and is approximately 20.97 acres in size. With no comments, a motion was made by Commissioner Archer to recommend posting of the maintenance bond and approval of the Final Plat for The Fairways @ Savannah Quarters, Phase 1A. Motion was seconded by Commissioner Olliff and passed without opposition.

5. Site Plan/Landscape Plan review for a Truck Parking Facility on Distribution Drive:

Terry Coleman with Kern-Coleman and Company presented the Site Plan / Landscape Plan for a Truck Parking Facility on Distribution Drive to the board for their review and recommendation. The proposed truck parking facility site is owned by The Angus Corporation and the total area of land is approximately 35.81 acres with the disturbed area being 20.92 acres. Construction will consist of a 5,000 sq. ft. office building, a truck parking facility and storm water detention facilities. As a result of the revised flood map, the plans submitted in September of 2008 can not be developed as intended. Instead, only a portion of the tract can be developed at this time until revisions are made to the map. Mr. Coleman stated that a revised set of plans now demonstrate a very limited development within the floodway area, along with a street that is being maintained at existing grade to be able to prove no-net-rise within that area. Further, the rear portion of the area is going to be designated as the truck parking facility. Mr. Coleman also stated that the developer is requesting to use granite in lieu of the required concrete or asphalt. A 150’ wide buffer has been installed along the property line to provide an adequate barrier for dust and noise generated by the business in this area. All of the engineering comments have not been addressed at this time. Chairman Roberts questioned the type of truck operations. In response, Mr. Coleman stated that this would be a 24-hour pick-up and delivery truck operation facility. Jeff Jepson, representing Northpoint Industrial, stated that Bill Nicholson had comments related to the number of parking spaces proposed. Further, Mr. Jepson agreed to revise the plan to meet parking requirements. He went on to explain that when the property was sold to The Angus Corporation, both parties were unaware of the floodway issue. Further, by proposing pervious surface instead of impervious, the development would have less of a drainage impact on the area. Commissioner Lanier stated that due to drainage problems in the area, she felt consideration should be given to the use of pervious surface over impervious surface. Zoning Administrator Jackie Carver explained that when the tract was rezoned on October 16, 2006 to Light Industrial, one of the conditions placed on the rezoning was that surfacing in all developments would be hard surface. Further, a change in a zoning condition would be subject to the Zoning Procedure Law, requiring notice and public hearing. In other words, Mr. Coleman stated that to move forward with the site plan, the surface would have to be paved or a variance would need to be obtained and the conditional zoning changed. Commissioner Fletcher also recommended speed bumps in the drive aisle to reduce dust and speed. With no public comments, a motion was made by Commissioner Fletcher to recommend approval of the site plan for the truck parking facility on Distribution Drive, subject to all parking areas being asphalt or concrete and all of the engineering comments being addressed. Motion was seconded by Commissioner Ringham and passed without opposition. Mr. Jepson further noted that the owner plans to come back to apply for a variance on the hard surface paving requirement. Regarding the landscape plan, a motion was made by Commissioner Ringham to approve the plan subject to curbing and meeting the parking island landscaping requirements. Motion was seconded by Commissioner Byard and passed without opposition.

There being no further business to discuss, Commissioner Fletcher made a motion to adjourn at approximately 7:00 p.m. Motion was seconded by Commissioner Olliff and passed without

opposition.

December 8, 2008


CITY OF POOLER
PLANNING AND ZONING MINUTES
DECEMBER 8, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, December 8, 2008 at 6:00 p.m. Members present were, Charles Archer, Larry Olliff, Mary Louise Lanier, Robert Byard, James Reardon and Scotty Fletcher. Mayor Mike Lamb, Zoning Assistant Kimberly Classen and Zoning Administrator Jackie Carver were also in attendance. Co-Chairman Larry Olliff called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Scotty Fletcher led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Scotty Fletcher and passed without opposition.

PUBLIC HEARING:


1. Richard Estus, on behalf of Dominion Capital Management has petitioned the City of Pooler for a variance to place one (1) Billboard on the south side of I-16 between Pooler Parkway and Quacco Road:

Mr. Greg Phillips, acting on the behalf of Richard Estus, presented the variance to the board for their review and recommendation. The Mayor & Council approved a variance for three (3) Billboards on January 21, 2003 and only two (2) were built at that time. According to Section 66-58, all signs must be in an area zoned commercial or industrial and located within 1,000 feet of ongoing commercial or industrial activity. The petitioner is again requesting a variance from this requirement of the sign ordinance for the third billboard. Further, the billboard will be the same size and placed in the same location. At the present time, there is no ongoing commercial activity within 1,000 feet of these proposed sign locations. With no comments, a motion was made by Commissioner Fletcher to recommend approval for a variance to place one (1) Billboard on the south side of I-16 between Pooler Parkway and Quacco Road. Motion was seconded by Mary Louise Lanier with Commissioner Archer opposing.

2. John L. White has petitioned the City of Pooler for a variance to leave the parking lot unpaved to operate a Used Car Dealership at 1121 W. Highway 80:

Dean Kicklighter, on behalf of his uncle, Mr. John White, presented the variance to the board for their review and recommendation. According to Appendix A, Article 3, Section D, all parking lot facilities shall have a base of either concrete or asphalt. The petitioner will comply with DOT curb cut, parking and drainage requirements. Mr. Kicklighter stated that in his opinion, the variance is not only needed but allowed under the variance request guidelines found in the Pooler Ordinance. Further, he stated that he feels that all three (3) variance standards are applicable. The lot is narrow as well as shallow, and the lot is a corner lot, which requires a 60’ setback restriction from any street or road right-of-way. Therefore, creating approximately 1600 square feet of developable land, which limits the use of this lot. During the Planning & Zoning meeting there was some discussion concerning how many cars are going to occupy the proposed used car dealership, the type of surface that will be used, and parking lot layout. Petitioner’s Response: Mr. Kicklighter stated that the property was bought as an investment and the parking requirement would impose an economic hardship on the owner. The proposed lessee is planning to open a used car dealership and currently has no knowledge of the surface that will be used for the parking lot area. Furthermore, the petitioner was not aware he needed any type of site plan layout for the board. Commissioner Reardon stated that regardless of the size of the lot, whether paved or unpaved, the number of cars being parked will not change. Zoning Administrator, Jackie Carver reminded the board that within commercial districts, the 60’ setback, referenced by the petitioner, is a building setback and not a parking setback. In fact, within a commercial zoning district, parking can be as close at 10’ to the street or road right-of-way. With no further comments, Commissioner Archer made a motion to deny the request for a variance to leave the parking lot unpaved to operate a Used Car Dealership at 1121 W. Highway 80, based on only number one (1) of the three (3) variance standards being met. However, if the decision of the Mayor & Council is to approve the variance, the board would recommend the advice of the City Attorney as to whether a 24 month time line could be imposed on the variance that would state the parking lot will have to be paved within this time frame. Motion was seconded by Commissioner Fletcher and passed without opposition.

NEW BUSINESS:

3. Site Plan / Landscape Plan Review for Daltile, a 12,357 square foot Office/Showroom/Warehouse located at 110 Westside Boulevard:

James Reardon stepped down to excuse himself from any discussion concerning this item. Donald Brown with Kern-Coleman & Company presented the site plan to the board for their review and recommendation. He stated that the plans have been revised and resubmitted to address the engineer’s comments. There were questions regarding the dumpster location and the type of trees noted on the landscape plan. In response, Mr. Brown stated that the dumpster enclosure would be the same material as the building and several tree types proposed are Moss Elm and Live Oak. With no public comments, a motion was made by Commissioner Fletcher to recommend approval of the Daltile site plan located at 110 Westside Boulevard subject to all of the engineering comments being addressed. Motion was seconded by Commissioner Lanier and passed without opposition. After review of the landscape plan, Commissioner Fletcher made a motion to approve the plan. Motion was seconded by Commissioner Byard and passed without opposition. Commissioner Reardon returned to his seat on the board.

4. Posting of Maintenance Bond / Right-of-Way Plat Review for East Haven Boulevard, Phase IV:

Hal Kraft with HGB&D Engineers presented the right-of-way plat to the board for their review and recommendation. Construction of this project is complete and all punch list items have been addressed. Therefore, a motion was made by Commissioner Reardon to recommend posting of a maintenance bond and to recommend approval of the right-of-way plat for East Haven Boulevard, Phase IV. Motion was seconded by Commissioner Fletcher and passed without opposition.

5. Final Plat Review of the Right-of-Way for Blue Moon Crossing Extension in Savannah Quarters:

Hal Kraft with HGB&D presented the right-of-way plat for Blue Moon Crossing to the board for their review and recommendation. He further stated that the easement for the Lift Station was added to the Mylar at the end of Blue Moon Crossing next to the Golf Course Maintenance area. This portion of Blue Moon Crossing is a private road, therefore only the utilities will be accepted by the City of Pooler. With no public comments, a motion was made by Commissioner Fletcher to recommend approval of the right-of-way plat for Blue Moon Crossing. Motion was seconded by Commissioner Archer and passed without opposition.

There being no further business to discuss, Commissioner Lanier made a motion to adjourn at approximately 7:00 p.m. Motion was seconded by Commissioner Fletcher and passed without opposition.

December 22, 2008

CITY OF POOLER
PLANNING AND ZONING MINUTES
DECEMBER 22, 2008


The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, December 22, 2008 at 6:00 p.m. Members present were, Wilson Roberts, Charles Archer, Mary Louise Lanier, Robert Byard, Larry Olliff, James Reardon and Scotty Fletcher. Mayor Mike Lamb, Councilwoman Rebecca Benton and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as presented upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.

PUBLIC HEARINGS:


1. The Fairways at Savannah Quarters is requesting a 23 SF directional sign variance to be placed at 930 Morgans Corner Road.

Gary Turnbull, representing The Fairways at Savannah Quarters, LLC presented the directional sign variance to the board for their review and recommendation. He stated that the location of the proposed directional sign is in front of 930 Morgans Corner Road. Further, he hopes that the signage would increase visibility and sales at the new Fairways Town Home development. According to the Sign Ordinance, Article I, Section 66-1, a directional sign cannot exceed ten square feet per sign face and not more than (5) feet high. Mr. Turnbull is proposing a directional sign that is 33 SF, requiring a 23 SF variance. He complained about all of the illegal signs along the Pooler Parkway and the lack of code enforcement to remove them. After review of the variance standards, Commissioner Olliff stated that he does not see how the request meets two (2) out of the three (3) standards. With no other comments, Commissioner Fletcher made a motion to recommend denial of the 23 SF directional sign variance based on the request not meeting two (2) out of the three (3) standards. Motion was seconded by Commissioner Olliff and passed without opposition.

2. The Fairways at Savannah Quarters is requesting a 23 SF directional sign variance to be placed on Parcel 6B-Pooler Parkway at Quacco Road.

Gary Turnbull, representing The Fairways at Savannah Quarters, LLC presented the directional sign variance to the board for their review and recommendation. He stated that the location of the proposed directional sign is Parcel 6B-Pooler Parkway at Quacco Road. With no public comments, a motion was made by Commissioner Fletcher to recommend denial of the 23 SF directional sign variance based on the request not meeting two (2) of the three (3) standards. Motion was seconded by Commissioner Olliff and passed without opposition.

3. The Augus Corporation is requesting a parking lot surface variance for Lot 7 of The Dean Forest Business Park located at Distribution Drive to allow a granite surface rather than the required concrete or asphalt.

Commissioner Reardon stepped down from his seat to excuse himself from any discussion of this item and the next two items. Jeff Jepson of North Point Real Estate, presented the parking lot surface variance request to the board for their review and recommendation. He spoke on behalf of the petitioner because he sold the Angus Corporation the land approximately eight (8) months ago unaware of the new FEMA Flood Maps that were later adopted in September of 2008 placing the front portion of the lot in the floodway. He further explained that when the tract was rezoned to Light Industrial a 150’ buffer was proposed along with the condition that all surfacing in all developments be hard surface. In reviewing the variance standards, Mr. Jepson stated that the floodway encroachment imposes unique physical circumstances peculiar to the development of this particular property, thus meeting standards one (1) and two (2). Chairman Roberts reminded Mr. Jepson that when the tract was rezoned, it was a very controversial issue with dust being a major concern. Councilwoman Benton stated that the City of Pooler is contesting the new FEMA Flood Maps and along with Chatham County has contracted with Hussey, Gay, Bell & DeYoung to restudy the Pipe Maker Canal, hopefully resulting in a LOMR, Letter of Map Revision. Public Comments: William Hunter, an adjacent property owner, expressed the following concerns: disputes location of proposed wetlands on Lot 7, the granite surface would create severe dust problems and questions the location of the 30’ unopened road. He further read aloud a letter requesting that this petition be tabled until all questions have been resolved between the Angus Corporation and all adjacent property owners. Holly Young, representing Mr. William Hunter, stated that the City of Pooler should table the variance request until the floodway issue is resolved. She further questioned why the 30’ unopened road, which is Mr. Hunter’s only access, is not shown on the drawing. Adjacent property owners, Ping Tyner and Michael Hayman reiterated about the agreement with the North Point Developers that any parking would have to be asphalt or concrete. Petitioner’s response: In response, Mr. Jepson stated that the wetlands have not changed but the location of the floodway has changed with the revised FEMA Maps. The 30’ unopened road, in question, is an easement that is on the recorded plat but is not shown on this plan. Following some discussion about the variance standards, Commissioner Archer made a motion to recommend denial of the parking lot surface variance for Lot 7 in The Dean Forest Business Park located on Distribution Drive based on the request meeting only one (1) of the three (3) standards. Motion was seconded by Commissioner Fletcher and passed without opposition.

NEW BUSINESS:


4. Site Plan / Landscape Plan Review for D.S.Waters Office/Warehouse located at 90 Columbia Drive.

Mark Crapps of Kern-Coleman and Company presented the site plan to the oard for their review and recommendation. He stated that the future tenant will be Crystal Springs Water Distribution Company. Further, he identified the two dumpster locations and assured the board that they would have masonry enclosures. There were no public comments and all of the engineering comments have been addressed. Therefore, a motion was made by Commissioner Olliff to recommend approval of the site plan for D. S. Waters office/warehouse located at 90 Columbia Drive. Motion was seconded by Commissioner Byard and passed without opposition. Regarding the landscape plan, Commissioner Olliff made a motion, seconded by Commissioner Byard to approve the plan. Motion passed without opposition.

5. Site Plan / Landscape Plan Review for Iron Workers Local 709 Office Building located at 131 Westside Boulevard.

Chad Zittrouer of Kern-Coleman and Company presented the site plan to the board for their review and recommendation. All of the engineering comments have been addressed. With no public comments, a motion was made by Commissioner Fletcher to recommend approval of the site plan for Iron Workers Local 709 office/warehouse building located at 131 Westside Boulevard. Motion was seconded by Commissioner Archer and passed without opposition. Regarding the landscape plan, Commissioner Fletcher made a motion to approve the plan.

Motion was seconded by Commissioner Lanier and passed without opposition.

Commissioner Reardon returned to his seat on the board.

There being no further business to discuss, Commissioner Fletcher made a motion to adjourn at approximately 7:12 p.m. Motion was seconded by Commissioner Byard and passed without opposition.